Book #80 #98-100 to #98-190 5-12-98 to 9-22-98

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Agenda Section: V I I I-5 CITY OF NEW BRIGHTON Report Number: 98-190 REQUEST FOR COUNCIL CONSIDERATION Report Date: August 7, 1998 ITEM DESCRIPTION: RECONSIDERATION OF KARI LANE/LONG LAKE ROAD RELIEF STORM SEWER PROJECT 97-13 DEPT. HEAD'S APPROVAL: MANAGER'S REVIEW/RECOMMENDATION• No comments to supplement this report Comments attached EXPLANATION/SUMMARY (attach supplemental sheets as necessary) At the August 7, 1998,City Council meeting the City Council dropped the proposed Kari Lane/Long Lake Road Relief Storm Sewer Project and rejected all bids because most of the affected residents refused to sign covenant forms to restrict future filling of the low backyard area. The filling restricting are necessary to protect the low homes from flooding and Council was not willing to proceed with the relief storm sewer project without the covenants in place. Since the August 7, 1998, Council meeting, staff has continued to work with the residents and have now obtained signed covenants or committments to sign from five of the seven properties,representing approximately eighty percent of the low backyard area. The two properties which have not signed are located farthest to the south of the impacted area and have the least impact on the area desired to be protected. The properties excuting the protective covenants include: 1394 Kari Lane 1393 16th Avenue NW 1354 Kari Lane 1365 16th Avenue NW 1314 Kari Lane ile have also contacted the original low bidder, Thomas and Sons Construction, and they are still willing to sign a contract to construct the project for the original bid amount of$264,218.30. The project should still be able to be completed this fall with the exception of the final bituminous surfacing which,due to the loss of time,will have to be postponed until the spring of 1999. Based on the fact that we now have covenants in place that will restrict future filling of eighty percent of the Iow backyard area we are recommending that Council reconsider and approve the relief storm sewer project and authorize the execution of a contract with Thomas and Sons Construction. The original bids received July 20, 1998,for the Kari Lane/Long Lake Road Relief Storm Sewer,Project 97-13,were: Thomas and Sons $264,218.30 Park Construction $270,333.30 Barbarossa and Sons $273,178.41 The proposed funding for the project is 50%Ramsey County from County State Aid Highway funds, 5% from Municipal State Aid Street funds and 45%from the City Storm Water Utility fund. RECOMMENDATION To Reconsider and approve the Kari Lane/Long Lake Road Relief Storm Sewer, Project 97-13,and authorize the execution of a contract with Thomas and Sons Construction in the amount of the competitive bid received on July 20, 1998, said amount of bid being $264,218.30, subject to receiving the executed protective covenants from the five properties indicated Wove. 1/?•1..4720-4./ Leslie J. Proper,P.E. Director of Public Works