CCP 09-11-2012 - Laserfiche WebLink

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2.3 Travel Expenses 1. The City will not reimburse expenses for the attendance at events sponsored by political parties or affiliated with political parties. 2. Travel expenses include all costs necessary to attend City approved activities such as transportation, lodging and food. Travel expenses will be paid in accordance with these guidelines. 3. Transportation shall be by the fastest and most economical method. If the traveler chooses an alternate mode, payment shall be equivalent to the rate for the fastest and most economical method. 4. Any discounts, premiums, or similar benefits will accrue to the City. 5. Payment directly to the vendor is the preferred method. When possible, a check should be issued to the hotel directly prior to attending the conference/training. 6. The elected official may receive a per diem prior to travel to pay for meals and necessary transportation. 7. Other travel expenses not included in any per diem may be claimed upon return using the expense reimbursement process. Receipts must accompany all non per diem related expenses. 8. Mileage will be reimbursed at the IRS rate. If two or more council members travel together by car, then only the driver will receive reimbursement. The City will reimburse the cost of renting an automobile if deemed necessary. 9. The City will pay for expenses for the elected official only. Spouses/partners or other family members that accompany the elected official on City travel are required to pay for their own expenses. 10. Payment shall be for the actual cost fora single occupancy hotel room. 11. Lodging and per diem may include, but shall not exceed, one day before and one day after the event being attended. 12. If the advance is not exceeded by actual expenses, the official shall promptly reimburse the City for the amount due. 13. The City will not reimburse for alcoholic beverages or personal telephone calls. 133