CCP 09-11-2012 - Laserfiche WebLink

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August 28,2012 Page 5 of 6 had an unfortunate experience with Shafer Contracting 20 years ago. He commented this company had a great reputation and was one of the largest contractors in the metro area. Councilmember Burg understood Shafer was a large company but wanted to be assured the City was covered and that no unwanted material would be brought onto the New Brighton Exchange site. Councilmember Samuelson asked if additional bids were being sought for this work. Director of Public Works Wyffels indicated through State Statute the City could spend$100,000 without needing to go out for competitive bids. He noted a quote was taken from North Pine Aggregate. Councilmember Samuelson requested further information on the previous lawsuit. Councilmember Burg discussed the matter in detail. Mayor Jacobsen thanked Councilmember Burg for bringing this matter to the Council's attention. However, he was pleased with staffs diligence on the matter and for the language provided in the proposed contract. He questioned if staff had any concerns on the matter. Director of Public Works Wyffels stated his only concern was allowing Pulte Homes their due diligence on the New Brighton Exchange site,as it would now be slightly altered. Staffhas been in contact with Pulte Homes and they supported the concept. Councilmember Bauman asked if the City still needed another 100,000 cubic yards of soil material. Director of Public Works Wyffels stated this was the case;more material would be needed in the future. At this time, the most the City can spend on the item is$100,000. Councilmember Bauman recommended the Class 7 credit be used to buy more material if available through Shafer Contracting.Director of Public Works Wyffels indicated this would not be allowed after discussing the matter further with the City Attorney. Councilmember Jacobsen inquired how much Class 7 was located on the New Brighton Exchange site. Director of Public Works Wyffels stated there was approximately 38,000 cubic yards of Class 7. Councilmember Burg thanked staff working so diligently on this matter and for bringing the proposal to the Council. Motion by Councihnember Jacobsen seconded by Councilmember Sameulson to authorize City Project 12-15,New Brighton Exchange Tract 2 Import Soil Project and authorize the Director of Public Works to perform the following tasks related to this project: 1. Enter into a contract with Shafer Contracting to import, place and compact up to 100,000 cubic yards of import material in an amount not to exceed $1.00 per cubic yard of soil material imported into the New Brighton Exchange site: • Shafer will pay for and install all necessary erosion control items required by the Rice Creek Watershed District. • Shafer will pay for any related regulatory permitting costs associated with this project. • Shafer will pay 50% of all costs associated with required environmental testing. • Shafer will pay the City $1.00 per cubic yard (loose volume) of Class 7 material hauled from the NBE site. They may purchase this material from the City depending on if they are able to use it on the I-694/Highway 10 reconstruction project in Arden Hills. It is estimated 30,000 cubic yards of material could be sold to Shafer Contracting. 2. Authorize Barr Engineering to perform environmental testing on the soil material to be imported into the NBE. Based on the work scheduled, the estimated cost to complete this task is $25,000, which includes $18,000 in analytical costs. Shafer has agreed to pay for half of these environmental costs. 3. Enter into a professional services agreement with American Engineering Testing, Inc. (AET) for geotechnical and field screening services of the imported soil material in amount not to exceed $18,750. 5 Ayes,0 Nays-Motion Carried