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Report Number 13-084 N Agenda Section VI-8 BRIGHTOCouncil Meeting Date April 9,2013 the city that works for you REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: PLAN APPROVAL AND AUTHORIZE STAFF TO ADVERTISE FOR BIDS FOR CITY PROJECT 13-2C,MILL & OVERLAY DEPARTMENT HEAD'S APPROVAL: CITY MANAGER'S APPROVAL: No comments to supplement this report Comments attached Recommendation: To approve an ergency repair and replacement plan and authorize staff to advertise for bids for Public Improvement Project 13-2C, Mill and Overlay. Legislative History: Street Mill & Overlay The streets in the project corridor are as follows (reconstructed in 1994): •23rd Avenue NW from 7th Street NW to 400-feet south •Inca Lane from 7th Street NW to Bristol •Sioux Boulevard from Bristol Avenue to Kiowa Avenue •Tioga Lane from Bristol Avenue to Kiowa Avenue •Canyon Lane from 16th Avenue NW to 230-feet west • 16th Avenue NW from 5th Street NW to Canyon Lane •Wyndom Circle West, cul-de-sac •Wyndom Circle East from Wyndom Circle West to 150-feet east •Wexford Heights Lane from Silver Lake Road to 500-feet west(north lane 8 feet wide) Skate Park Overlay On September 11, 2012 the City Council authorized the purchase of new skate park equipment at Freedom Park. Staff wants to prepare and provide a smooth surface for the new equipment. Financial Impact: This project, if approved, would be funded from MSA construction/maintenance funds (Fund 422) and Pavement Management Plan Funds (Fund 606). Staff is seeking the total estimated project cost, including a 10% contingency, of$220,000. Depending on how the bids come in, staff will remove/add areas to the project as needed. Below is the estimated dedication by area: Mill and Overlay MSA Streets: $37,000 Mill and Overlay Non-MSA Streets: $168,000 Skate Park Overlay: $15,000 Total: $220,000 Explanation: In 2011 the City Council authorized the emergency repair/replacement of the surfacing on Bristol Avenue, Oakwood Drive, and several areas in the Apache Hills neighborhood. The surfacing on each of the streets in the 2013 project corridor is failing in the same manor, and we are recommending the roads be repaired before the entire pavement surface is lost. The roads were reconstructed in 1994 and scheduled to be reconstructed in 2024. Based on their current condition we can not wait that long to make repairs. We are planning on repairing these streets with a mill and overlay this summer to extend the pavement life.