CCP 05-14-2013 - Laserfiche WebLink

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Mayor Jacobsen stated the council should be controlling the agenda, noting that the worksessions are the Council's opportunity for discussion. Mr. Rapp stated that there is a time for the five councilmembers to have discussions regarding their effectiveness as a group. Additionally there can be other meetings with Manager Lotter to discuss areas of concern, allowing Manager Lotter the opportunity to know and meet their needs. Councilmember Bauman stated that there are times when she would prefer consent agenda items to be discussed as a council business item. Councilmember Bauman also suggested staff send their items to the council ahead of time to determine if they would want it as a consent or business item. Mr. Rapp suggested a first step may be to clarify the expectations regarding meeting management. Rapp suggested council have an initial meeting with Manager Lotter to express needs regarding the setting of the agenda. Mayor Jacobsen stated that the council wants ample time to be well informed to make good decisions. Councilmember Bauman questioned if the Senior Management Team could give regular updates at worksessions. Mr. Rapp suggested the council have a rolling list of desired agenda items. The following actions were agreed upon; Initial meeting with Manager Lotter to discuss needs of the council. Regular meeting with Council & Senior Management Team; on an as needed basis. Quarterly Council only meetings. The council agreed to start the worksessions at 5:00 to allow for more time. Mr. Rapp clarified that Manager Lotter's 2012 performance review has been finalized and discussed with the Mayor. Mayor Jacobsen confirmed that he has had a discussion with Manager Lotter, and authorized his salary adjustment in conjunction with his employment contract. The council reported that Manager Lotter intended to respond to some of the comments, and that has not occurred yet. Mr. Rapp stated that he will let Manager Lotter know that the council is interested in hearing his feedback, noting that none of their ratings would change. Regarding Manager Lotter's 2013 performance review, Mr. 'app su, d the council consider working with the Strategic Plan, Results Based on Goals, as well as Knowledge, Ski and Abilities. Mr. Rapp suggested the council give regular quarterly feedback regarding Ma .ger Lotter's performance, with a December deadline set for the completion of his annual performance review. The work session adjourned at 7:20 pm.