CCP 05-14-2013 - Laserfiche WebLink

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No., city of 'ANEW13RIGHTON the city that works for you Council Worksession April 3, 2013 5:30 pm Present: Mayor Dave Jacobsen Councilmember Mary Burg Councilmember Paul Jacobsen Councilmember Gina Bauman Councilmember Char Samuelson Absent: Staff in Attendance: Guests in Attendance: Craig Rapp Craig Rapp was present to assist the council with t eir continuation of strategic planning for 2013. Mr. Rapp distributed an updated Strategic Priorities list; including suggested definitions of each of the the six priorities. Key Performance Indicators (KPI)were also updated. Each of the six priorities were discussed, along with the definitions and ways to measure outcome. Councilmember Jacobsen expressed concern with the fact that some of the Advisory Commissions are not fully seated. After a brief discussion, it was determined that a KPI would be added indicating that Commissions will be kept full. Rapp reported that City Staff will come up with strategic in iatives, and information will be shared at a future worksession. These initiatives will become the prioritized work plan. Mr. Rapp asked the council what their expected outcomes are from the Council only meetings. Mayor Jacobsen stated one of the reasons would be to allow Councilmembers the chance to share information with each other, specifically from their various community appointments. Mr. Rapp suggested that it may not be efficient to have these topics at meetings without Manager Lotter present, and suggested that it would be better to have meetings that aren't relevant to his presence. Mayor Jacobsen expressed concern with the fact that Manager Lotter sets the agenda. Councilmember Burg stated that the Mayor and Manager should be setting the agenda together. Councilmember Bauman disagreed; stating that he Council should be able to discuss possible agenda items for discussion. Mr. Rapp suggested that the council consider communicating with Manager Lotter on Agenda setting. Councilmember Jacobsen noted there are times when the council will need Council only meetings in certain circumstances. A shared concern amongst the Council was the lack of time to review items. Councilmember Bauman suggested Manager Lotter could manage the worksessions better by monitoring the items to be discussed. Mayor Jacobsen stated that he too struggles in trying to keep the meeting on schedule. Mr. Rapp commented that the Council may need to have a discussion with Manager Lotter about the items on the agenda, and the amount of time allotted for them. Mr. Rapp commented that this may be an area to address in Manager Lotter's performance review.