CCP 05-28-2013 - Laserfiche WebLink

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f O Report Number 13-115 Agenda Section VI-2 the city that works for Council Meeting Date May 28, 2013 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Approve the Retrofit and Purchase of Playground Equipment,Play Features and Ground Materials for Hidden Oaks Park. DEPARTMENT HEAD'S APPROVAL: Sandy Breuer; Director of Parks and Recreation _....)cm-cle.l."..44_,--....._ CITY MANAGER'S APPROVAL: No comments to supplement this report Comments attached Recommendation: To approve the retrofit and purchase of playground equipment,play features and ground materials for Hidden Oaks Park. Legislative History: In 2006, Council adopted the New Brighton Parks,Recreation, and Trails Strategic Plan. As part of the vision and mission,this plan states that the City is committed to improving health. It further states that the City would emphasize our parks by keeping them current, safe and serving the community. In 2012 staff attended a conference and learned that playground manufactures have a program that allows for a retrofit,verses purchasing new playground equipment. The manufacturer does a site visit to determine if the playground can be retrofitted based on the condition of the equipment and if the structures non-compliant pieces can be fitted with pieces that meet safety codes. A retrofit involves disassembling the structure(minus the upright poles),painting the existing poles in place,replacing non-compliant equipment with new compliant features and reassembling the structure. Financial Impact: The advantage of a retrofit is the cost savings along with the work being done by the playground company. Currently there is$40,000 in the non-fleet budget to replace the playground at Hidden Oaks Park. This retrofit will cost the city$33,636.23. This will include$2,500 for the wood fibers for the safety surfacing. To replace this structure with new materials, exactly like it is,would have a cost of$69,854.23. Explanation: Playgrounds have an expected life of 15 years in the capital improvement budget(non-fleet replacement plan). Hidden Oaks playground is 15 years old and is scheduled to be replaced in 2013. Structurally this playground is still in fairly good condition; it however has some elements that are no longer in compliance and need replacing. The manufacturing company made a site visit and informed staff that this structure was a good candidate for the retrofit process. Retrofits require that you use the same playground manufacturer. This is a little tykes structure, therefore,only a little tykes vendor can perform the retrofit process. On March 26,2013 Council granted a special use permit to Harbon Montessori School to operate out of the New Brighton Christian Church at 1500 29th Ave N.W. This Montessori School serves children ages 33 months to 12 years of age. In the report it was noted that the school plans to utilize the existing park to the north(Hidden Oaks). It is anticipated that this playground will be utilized by this group of children on a regular schedule.