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111 nity of NEW Report Number 13-136 BRIGH ON Agenda Section VIII-1 the city that works for you Council Meeting Date June 11, 2013 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: CONSIDERATION OF PROPOSAL FOR ARCHITECTURAL SERVICES FOR CITY PROJECT 13-11,NEW BRIGHON COMMUNITY CENTER RESTROOM AND LOCKER ROOM RENOVATION DEPARTMENT HEAD'S APPROVAL: Sandy Breuer CAA/ CITY MANAGER'S APPROVAL: No comments to supplement this report Comments attached Recommendation: Staff recommends the Council accept the Proposal for Architectural Services from Rosa Architectural Group, Inc. and authorize the preparation of plans and specifications for City Project 13-11, New Brighton Community Center Restroom and Locker Room Renovation. Legislative History: The New Brighton Community Center restroom and locker room renovation has been in the non-fleet budget since 2009 which has been postponed to 2013 and will coincide with the lockers and locker room floor; to be completed at the same time. Financial Impact: The elements of the architectural services contract are included in the proposal. Staff has reviewed the proposal and recommends using Rosa Architectural Group, Inc. and setting a not-to-exceed cost for architectural services of$21,500. The proposal for architectural services from Rosa Architectural Group,Inc. will include that plans and specifications printed, will prepare and Advertisement for Bids and will have plans posted on Builders Exchanges and Plan Sites for examination by interested Bidders. The architectural group will assist in the bid opening, review bids and make recommendations concerning selection of a contractor. Rosa Architectural Group will also conduct preconstruction meetings, visit the project site every two weeks to review the progress and review construction punch list to prepare a Certificate of Substantial Completion. The architect will assist in resolving any contractor correction issues through the one year contractor warranty period. For comparison,the City did receive one other bid from Lampert Architects in the amount of$28,050. Explanation: The restrooms and locker rooms of the NBCC were originally constructed in 1994. The locker rooms and restrooms have reached the end of their service period, and are currently budgeted for on the following improvement schedule: • NBCC restrooms/locker room renovation was to take place in 2009. • Lockers were to be replaced in 2014. • Locker room floors were to be replaced in 2015. The existing facilities include damaged and missing tiles from the floors and walls, and the partitions in the restrooms are beginning to rust or have been damaged by graffiti. Staff receives ongoing complaints with quality of the air in the locker rooms, as the ventilation system does not work properly to remove particles from the air. This causes problems both in the current environment as it is uncomfortable and potentially unhealthy for our visitors, but also could result in long term damage to the locker rooms if moisture from the showers is not removed adequately. In addition, the restrooms will be brought up to modern standards and will address safety concerns. This renovation will provide safe and appropriate locker rooms and restrooms along with constructing family style restrooms for Eagles Nest patrons. The restrooms/locker room renovation project has been postponed from 2009 to 2013. To limit the impact to the NBCC users, the planned improvements include the lockers and locker room floors at the same time. These inclusions should also yield volume and contractor mobilization savings.