CCP 08-27-2013 - Laserfiche WebLink

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Sty of NEW Report Number 13RIGHION Agenda Section VI-5 the city that works for you Council Meeting Date August 27,2013 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Council Consideration of Revisions to Chapter One (Section3, Section 4, and Section 26) of the City of New Brighton Employee Handbook DEPARTMENT HEAD'S APPROVAL: Schawn P. Johnson,Assistant to the Ci Manager CITY MANAGER'S APPROVAL: No comments to supplement this report / Comments attached Recommendation: Motion by the City Council to approve revisions to Chapter One-Section 3 (Definitions), Section 4 (General Employee Safety Provisions), and Section 26 (Tobacco, Alcohol, and Drugs) of the City of New Brighton Employee Handbook. Explanation: Senior management team members have been reviewing the existing Employee Handbook language in Section 3 (Definitions), Section 4 (General Employee Safety Provisions), and Section 26 (Tobacco, Alcohol, and Drugs). Due to some questions that have arisen regarding our existing practices and procedures, City staff is recommending that the following changes be made to the Employee Handbook in order to make the language clearer and easier for City staff members to understand and for supervisors to enforce when necessary. For Council review, staff has also attached a strike through version of Section 3, Section 4, and Section 26 (red signifies language changes) that more clearly identifies the changes that are being made to the Employee Handbook. The recommended changes have been reviewed by the City's legal representation and are the following: 1. Additional definitions are recommended to be added to the Employee Handbook in Section 3. 2. Proposed language change to Section 4.3 of the Employee Handbook. The proposed language more clearly identifies the steps that staff must follow when involved in a vehicle/equipment accident and the scenarios in which law enforcement personnel should be called to the scene of an accident. Also, the proposed language identifies the protocol and steps that Public Safety personnel must take when they are involved in a City vehicle/equipment accident. 3. Proposed language change to Section 4.6 of the Employee Handbook. City staff is recommending that all permanent part-time employees be added to this section. Permanent part-time employees are allowed to accrue sick leave banks and would be eligible to use their sick leave time if they suffered an injury on the job and are waiting for workers compensation eligibility to be determined by the City's insurance provider. 4. Proposed language change to Section 26.4 of the Employee Handbook. The proposed language that is being recommended by City staff more clearly identifies the testing procedure and protocol that the City will follow when reasonable suspicion exists when an employee may be suspected of using drug or alcohol while in the work place. 5. Proposed language change Section 26.7 of the Employee Handbook. The proposed change involves the adding of language that addresses the situation if an employee fails a 1