2015.06.23 CC Minutes - Laserfiche WebLink

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June 23. 2015 Brighton and the City owed him a debt of gratitude for expanding in the community. She discussed the generous donations API's owner has made to local organizations. She explained that she lived on the lake and did not believe that the additional noise from 20 landings would be a concern. She fully supported the request from AN for a helipad. Mayor Jacobsen asked if the APi helipad could be used in an emergency situation. Assistant Director of Community Assets & DevelopmentlPlanning Director Gundlach commented this would be the case. Motion by Councilmember Jacobsen, seconded by Councilmember Burg to Adopt Ordinance 835 and the attached Resolution approving a Special Use Permit for APi Group, Inc. subject to compliance with 13 conditions. 5 Ayes, 0 Nays -Motion Carried 3. Consideration of Ag,tevmmt with BS&A Software for a Financial Matxagcmem Software System. City Manager Lotter indicated Finance Director Davitt would be presenting this item to the Council. Finance Director Davitt stated after much research, the City selected BS&A Software due to the outstanding customer service reports received from other cities, ease of use, and the ability to keep current with new technology. Below arejust a few features this software includes which were not available from other vendors: • hitegrated and fillable letters in the Utility Billing module. • Provides own document imaging system which allows for easy attachments to Accounts Payable, Budgeting, Accounts Receivable, and Utility Billing modules. Eliminates the need to purchase additional imagining software. • New Brighton is allowed to use our own credit card processing company for Utility Billing and Accounts Receivable internet transactions. This allows us the ability to negotiate our own fees versus being forced into using a software company's vendor and prices. • Conversion costs include 10 years of detailed history while others only included the ending balances up to five years. • BS&A provides for a financial dashboard to be included and accessible to the public on the City's webpage for only $3,350 annually. This feature is available with other software vendors by purchasing a product from a third party vendor at an annual cost of over $7,000. • Long-term budget forecasting up to 10 years is included. This feature will allow us to save unlimited budget snapshots for "what -if' budget analysis. • Ability to allow the public to compare city financial data on our website with other cities in MN by linking our data with the State Auditor's website. • An integrated Building Permit and Code Enforcement module to be purchased separately which includes the ability to pay and communicate with contractors through the internet. Finance Director Davitt reported AEM Financial Solutions was able to negotiate the final purchase price to $113,390 for software costs, $66,595 for conversion and implementation services, training not to exceed $70,670, and $29,320 for annual maintenance fees. Overall the negotiated price resulted in a savings of $28,715. Councilmember Jacobsen understood that the current finance software was obsolete. He appreciated the numerous options the new program would offer to New Brighton residents and questioned the timeline of implementing the new software. Finance Director Davitt reported Page 6 of] 0 3. Consideration of Agirctimrt with BS&A Software for a Financial Management Software system.