2016.05.10 Worksession Minutes - Laserfiche WebLink

Home Browse Search

Of IM MCITFON the city that works for you Council Worksession May 10, 2016 5:00 pm Present: Mayor Valerie Johnson Councilmember Brian Strub Councilmember Paul Jacobsen Councilmember Mary Burg Absent: Councilmember Gina Bauman Staff in Attendance: Dean Lotter, Pat Isaacson, Mary Reardon Guests in Attendance: BS&A Internet Utility and Access my Gov presentation and traiiiiti f Patty Isaacson explained the City was working to implement Access my Gov by June 1St. She reported Mary Reardon from BS&A was present to provide the Council with information and training. Mary Reardon, BS&A, provided the Council with detailed information on the options available within Access my Gov. She noted each of the Councilmembers would be receiving an email address in order to allow each individual to log in. She described the static reports that would be available to the Council on a monthly basis noting the Council could also elect to pay their utility bills through this program. She discussed how the username and passwords were selected. She logged into the program and reviewed several reports she created for the Councilmembers. Councilmember Jacobsen recommended that residents only be able to view their own utility bill and not any other utility bills. Ms. Reardon provided further training to the Council on Access my Gov. Discussion ensued regarding the functions and benefits of the internet utility program. Councilmember Jacobsen questioned how many residents were anticipated to use this program. Patty stated other communities were having up to 30% of their residents using Access my Gov. Councilmember Jacobsen asked if budget documents would be accessed by the public through this program or if they would stay on the City's website. Lotter anticipated that budget documents would remain on the website for review. He provided further comment on the numerous benefits of Access my Gov. Councilmember Burg questioned the life expectancy of the new program. Lotter estimated the program would last 15 years. Mayor Johnson thanked the Council and finance staff for implementing this program. Lotter thanked Andre Barte in IT for assisting the City with this software upgrade.