2017.05.23 CC Minutes - Laserfiche WebLink

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May 23, 2017 Page 3 of 9 Motion by Councilmember Jacobsen, seconded by Councilmember Burg to approve the Consent Agenda as presented. 5 Ayes, 0 Nays - Motion Carried Public Hearin None. Council Business 1. Consider Bids and Award Contract for the Replacement of the Eagles Nest Indoor Playground. Motion by Councilmember Strub, seconded by Councilmember Burg to approve Commercial Recreation Specialists proposal for the replacement of the Eagles Nest Indoor Playground. City Manager Lotter indicated Acting Parks and Recreation Director Hicks would be presenting this item to the Council. Acting Parks and Recreation Director Hicks explained the Eagles Nest Indoor Playground Replacement was a competitively bid project that followed the Best Value Procurement process. Proposals were opened for this project on April 24, 2017. Four companies submitted two proposals each, for a total of eight proposals. The Best Value Procurement process is an alternate to a traditional low bid. The process has predetermined requirements and a scoring process that determines the best proposal. In this case, each plan had a 150 maximum points available for award by PREC commissioners, Council liaison and three staff members. Points were averaged and weighted. Staff stated Commercial Recreation Specialists received the highest point total for their plan #1 and came in with a bid of $412,555, which was within the City's budget. Facilities Manager Bach reported the Eagles Nest Indoor Playground was identified to be replaced in 2013 in the Non -Fleet Capital Asset Replacement Program. The current structure was constructed in 2003 with a 10 -year life expectancy. The Eagles Nest Indoor Playground has become a destination for many individuals and groups. In addition to hosting approximately 1,000 Birthday parties and groups each year nearly 50,000 individual youth admissions are sold annually with revenues of $4,195,270 since 2004. Facilities Manager Bach stated because safety is a concern to visitors of the Community Center and the Eagles Nest, the sprinkler system will be upgraded during the replacement process. This includes increasing the density of the system in the Eagles Nest as well as reviewing sprinkler head placement to ensure coverage in all areas of the playground. These improvements will be funded from the General Fund and not from the Capital Asset Replacement Fund the playground replacement has been budgeted for. This upgrade will take place the demolition of the current structure and the new construction. Facilities Manager Bach indicated a second safety consideration that is being researched is the potential to add emergency ventilation into the play area. The purpose of this ventilation is to remove smoke and other air pollutants from the area in the event of a fire. The total cost for this safety consideration has not been fully determined at this point. A potential source of funding for this would be the contingency funding of $48,970 that is being held in reserve. Facilities Manager Bach reviewed the structure summary and warranty information with the Council and explained the Department's goal is to maintain the Eagles Nest Indoor Playground as a premier choice for safe indoor play, generate new interest, new business and remain competitive with other recreational or amusement type facilities. The renovation project would Public Hearina Council Business 1. Consider Bids and Award Contract for the Replacement of the Eagles Nest Indoor Playground.