2017.06.06 WS Minutes - Laserfiche WebLink

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of EW tc�tTM the city that works for you Council Worksession June 6, 2017 5:00 pm Present: Mayor Valerie Johnson Councilmember Gina Bauman Councilmember Brian Strub Councilmember Paul Jacobsen Councilmember Mary Burg Absent: Staff in Attendance: Dean Lotter, Bill Bach, Jason Hicks, Sarah Sonsalla, Janice Gundlach Guests in Attendance: Jeff Corneal Eaglc's Nest Playgrowid Proposal Lotter explained staff has been working to address the questions and concerns brought up by the Council at their last meeting regarding the Eagle's Nest playground structure. He indicated Hicks and Bach have drafted a detailed staff memo and also invited representatives from CRS to bring samples this evening. Hicks stated he had Jeff Corneal from CRS in attendance to review samples of their playground materials with the Council. He reviewed the best value procurement process in further detail and explained staff still believed CRS was proposing to provide the best playground structure for the Eagle's Nest. He commented on the prerequisites for the bidding process and explained CRS came in first place. Councilmember Burg questioned why CRS had to be selected under the best value procurement process. City Attorney Sonsalla explained under best value practices the City came up with a process with which to evaluate the proposals, to score them, and whoever scores the highest, this was who the City had to select. Hicks reviewed the playground structure design in further detail with the Council and noted all ASDM and CPSA standards were being met with the proposed plans. Further discussion ensued regarding the safety standards. He stated he spoke with three other vendors that had CRS equipment installed (located in Edmonton, Coon Rapids, California) noting the closest was in Coon Rapids and was called Urban Air Trampoline Park which opened in 2011. The gentleman he spoke with from California had been to the manufacturing plant in China in order to review the quality of the material. Lastly, he reviewed the warranty that CRS would be providing on its equipment. Jeff Corneal, CRS, provided the Council with samples of the building materials that would be used in the Eagle's Nest. He described how the netting, dura -mesh and foam materials would be safely secured to the playground structure. He explained all structures would be preassembled and packaged overseas. Councilmember Burg expressed concern with the durability of the proposed vendor and their products. Mr. Corneal stated there were numerous playground structures in Canada, Europe and China. He explained his company was just moving into the North American market. He reported his company could enhance the plastic to a higher density that would have a longer lifetime if the Council approved. He stated his playgrounds were lasting 20+ years outdoors. He indicated his office was located in Madison, Wisconsin and reported it