2017.08.08 CC Minutes - Laserfiche WebLink

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August 8, 2017 Community Assets and Development Director Schlichting provided the Council with a slideshow on the proposed improvements that would occur at City Hall and commented on the project timeline. Staff requested the Council authorize the Director of Community Assets and Development to enter into a contract with Dering Pierson Group for City Project 17-9, City Hall License Bureau Improvements in the amount of $98,120.72 and to direct staff to work with a national municipal association's purchasing allegiance or cooperative for the procurement of fiimishings for the license counter. City Manager Lotter commented on Finance Director Davin's experience managing the Roseville License Bureau and noted the license bureau would be another way for the City to generate non property tax revenue. Councilmember Strub asked if Columbia Heights or Roseville was benefiting from New Brighton residents renewing their tabs at their license bureaus. Mayor Johnson reported this was the case. She thanked the State for supporting legislation that allowed New Brighton to move forward with the license bureau. Councilmember Jacobsen supported the City pursuing this initiative as it would greatly benefit and offer a more convenient service to New Brighton residents. Counalmember Bauman asked if the City has looked into providing passports and questioned how the license bureau would be signed at City Hall. Finance Director Davin stated she had been in touch with the Federal Government regarding passports and noted this service was more limited. She explained, at this time, New Brighton had not been approved to issue passports. Community Assets and Development Director Schlichting commented on the signage that would be placed on City Hall to direct traffic to the license bureau. Councilmember Burg requested further infomiation on how revenues would change within the license bureau and questioned how many FTE's would be regwred Finance Director Davitt explained the City currently grossed $30,000 annually for driver's licenses. She estimated the City would make $170,000 in 2018 and commented on how the Real ID would impact the license bureau. She reported she was leaving the number of FTE's up to Lee, the manager of the license bureau She noted an additional 1.5 FTE's was being requested for 2018. Councilmember Strub encouraged staffto speak with Tnick Country Sales to see if the City could secure their title work at the New Brighton License Bureau. Mayor Johnson requested an update on the State software situation Finance Director Davitt explained the new system was released on July 24' but noted the City could not open the system until July 251'. She described a number of concerns the program has had which was leading to delays for customers. City Manager Lotter clarified that this was a State problem and not a City of New Brighton problem Mayor Johnson thanked stafffor working so diligently on this matter. Motion by Councilmember Jacobsen, seconded by Councilmember Bauman to Authorize the Director of Community Assets and Development to enter into a contract with Dering Pierson Group for City Project 17-9, City Hall License Bureau Improvements in the amount of $98,120.72 and to direct staff to work with a national municipal association's purchasing allegiance or cooperative for the procurement of furnishings for the license counter. 5 Ayes, 0 Nays - Motion Carried Commission Liaison ReportsiAnnouncements and Updates Dean Lotter City Manager Lotter reported staff had a full day of interviews last week for the Park Director position. He was pleased the City received 29 applicants and noted interviews were held for the top five candidates. He described how the City was approaching this interview process and reported the Harry Bruit process would occur on August 16th for the top three candidates. Gina Bauman Councilmember Bauman stated the Cable Commission met recently and was happy to report Comcast has settled their agreement. She noted a 10 -year term was agreed upon and 5% Page 3 of 4 Commission Liaison Reports. Announcements and Updates