Laserfiche WebLink
34 <br /> <br /> <br /> <br /> <br />IT Policy: A Summary <br />(View the City of New Brighton complete IT Policy <br />available on request for more information and statutory references.) <br /> <br />The City of New Brighton’s IT Policy establishes the standards for appropriate IT usage and to protect the <br />City’s IT system from risk of business interruption, unauthorized or inappropriate IT usage and security <br />breaches. It applies to anyone who has access to or uses the City of New Brighton’s IT system, property and/or <br />equipment. Elected officials and commission members found to have misused City property/equipment may be <br />subject to disciplinary action approved by the City Council. (City of New Brighton Employee Handbook p. <br />141) <br /> <br />“Under the provisions of the Minnesota Data Practices Act, all data stored on computer media owned, leased, <br />or rented by the City is considered to be owned by the City, including information stored on local hard drives. <br />Data is subject to the Minnesota Data Practices Act and its use and dissemination is consistent with the data <br />classification under the Minnesota Data Practices Act. This data is also subject to review and investigation at <br />the discretion of the City Manager, Assistant to the City Manager, Department Director, IT Administrator, and/ <br />or law enforcement. The City Manager or designee shall be contacted regarding any questions associated with <br />the classification of public and/or private data.” (p.142) <br /> <br />“Each volunteer commission is issued a City-owned iPad to use for city business, especially for downloading <br />and accessing meeting packets and materials. Commissioners may use this equipment during their term; how- <br />ever, it remains the property of the city. … When a commissioner ends their service with the city, all city- <br />owned equipment must be returned to the City. … The commissioner gives up his/her rights to any personal <br />data, pictures or contacts stored on the city-owned device. … Information stored on a city-owned device may <br />be monitored, read, examined, seized, or confiscated as necessary. … Users should have no expectation of pri- <br />vacy. … Additionally, the City of New Brighton reserves the right to monitor and audit use of its IT systems at <br />any time without the user’s consent.” (p. 142-143) <br /> <br />In order to maintain the city’s security and prevent members from accidentally violating open meeting law, the <br />IT Administrator must approve all hardware and software prior to acquisition to ensure consistency with the <br />design and architecture of the City’s IT network. Users are prohibited from downloading, installing, or acquir- <br />ing hardware and software, including product demonstrations, without prior approval from the IT Administra- <br />tor. Software applications that are not required for official City business are strictly prohibited.