2019.04.23 CC Packet - Laserfiche WebLink

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March 26, 2019 Page 5 of 7 Mayor Johnson questioned why expenses were up from 2017. Community Assets and Development Director Schlichting commented this was due to the rising cost of asphalt and other materials for street improvement projects. Mayor Johnson asked if the City would be inspecting the pipes that run from the houses to the street as part of this project. Community Assets and Development Director Schlichting encouraged residents to have these lines inspected independently. Mayor Johnson inquired how the City would be communicating with residents when City water would be shut off. Community Assets and Development Director Schlichting reported City staff does a lot of door knocking in order to keep residents informed on when water and sewer services would be shut off temporarily. Mayor Johnson requested City staff provide advanced warning for those residents living and caring for paraplegics. Community Assets and Development Director Schlichting explained staff would be providing residents with weekly communication regarding the progress of the project and what to expect in the coming week in order to keep residents apprised on the project. Mayor Johnson commented on the drainage concerns that were addressed on the 15th Avenue dead end. Community Assets and Development Director Schlichting commented he was not aware of this concern and stated he would be speaking with the City’s Sewer Supervisor regarding this matter. Mayor Johnson questioned who the Civil Engineer would be on this project and asked if the project plans would be available to the public. Community Assets and Development Director Schlichting reported he would be the Civil Engineer on the project and noted the plans would be available to the public. He indicated the plans would be completed in-house. Mayor Johnson requested further information regarding roadway easements and right-of-way. Community Assets and Development Director Schlichting reported typically the City has 60 feet of right-of-way, 32 feet back to back curbs. He commented the City would be working with residents if a right of entry agreement was necessary. Mayor Johnson asked how the City would be communicating with residents for this project. Community Assets and Development Director Schlichting explained the City would be providing residents with a magnet with contact information and a letter describing the work that would be completed through the street reconstruction project. Councilmember Jacobsen questioned how large of area was open before it was capped by the contractor. Community Assets and Development Director Schlichting stated this was a more difficult question to answer. He indicated this depends on how many utility crews were mobilized at any one time. He commented the City liked to keep the impacts on residents minimal but noted this utility work would be worked out at a later date. He explained the gas work would be completed prior to the City beginning its work in the project area. Councilmember Burg thanked the residents in attendance for coming out and voicing their comments and concerns. 5 Ayes, 0 Nays-Motion Carried Council Business 1. Consider All Bids and Award Contract for City Project 18-12, City Hall Roof, HVAC and Skylight Replacement. Motion by Councilmember Dunsworth, seconded by Councilmember Burg to Accept All Bids and Award a Contract for City Project 18-12, City Hall Roof, HVAC and Skylight Replacement. City Manager Lotter indicated Community Assets and Development Director Schlichting would be presenting this item to the Council. Community Assets and Development Director Schlichting stated this project was a part of the City’s Capital Improvement Project and was budgeted for 2019. He reported staff solicited bids on March 14th and noted three contractors placed bids. He noted the Engineer’s Estimate for this project was $799,000 and the lot bid came in at $801,000. He described the materials that would be included in this project which included a new Council Business 1. Consider All Bids and Award Contract for City Project 18-12, City Hall Roof, HVAC and Skylight Replacement.