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<br /> <br /> 9 <br />provided within ten days of the date of the request, excluding Saturdays, Sundays and legal <br />holidays if an immediate response is not possible. <br /> <br />4.6 Fees. Fees will be charged in the same manner as for public information and are <br />summarized in Exhibit 2. <br /> <br />4.7 Summary Data. The term summary data refers to statistical records and reports derived <br />from data on individuals but which does not identify an individual by name or reveal any other <br />characteristic that could uniquely identify an individual. Summary data derived from private or <br />confidential data is public. The Responsible Authority will prepare summary data upon request, <br />if the request is in writing and the requesting party pays for the cost of preparation. The <br />Responsible Authority must notify the requesting party about the estimated costs of preparing <br />such a summary and collect these costs before preparing or supplying the summary data. If the <br />summary data cannot be prepared within 10 days of receiving payment for such services, the <br />Responsible Authority must notify the requester of the anticipated time schedule and the <br />reason for the delay. <br /> <br />Summary data may be prepared by “blacking out” personal identifiers, cutting out portions of <br />the records that contain personal identifiers, creating a spreadsheet, or other reasonable <br />means. <br /> <br />The Responsible Authority may ask an outside agency or person to prepare the summary data at <br />the expense of the requestor if the contracted agency or person agrees not to disclose the <br />private or confidential data and the Responsible Authority determines that access by this <br />outside agency or person will not compromise the privacy of the private or confidential data. <br />(Exhibit 4) <br /> <br />4.8 Accessibility of Records. Upon request by an individual, records must be made available <br />within a reasonable time period to persons with disabilities in a manner consistent with state <br />and federal laws prohibiting discrimination against persons with disabilities. Reasonable <br />modifications must be made in any policies, practices and procedures that might otherwise deny <br />equal access to records to individuals with disabilities. This requirement does not apply to (1) <br />technology procured or developed prior to January 1, 2013, unless substantially modified or <br />substantially enhanced after January 1, 2013 or (2) records that cannot be reasonably modified <br />to be accessible without an undue burden as defined in Minnesota Statutes Section 16E.015, <br />subdivision 4 to the public entity or (3) except as otherwise provided in Minnesota Statutes <br />Chapter 16E. <br /> <br />4.9 Records of Minors and Incapacitated Persons as defined in Minnesota Statutes Section <br />524.5-102, subdivision 6. The following applies to private (not confidential) data about people <br />under the age of 18 and about those persons who are incapacitated as defined by Minnesota <br />Statutes Section 524.5-102, subdivision 6. <br /> <br />4.9A Parent /Guardian Access. In addition to the people listed above who may have <br />access to private data, a Parent may have access to private information about a minor or <br />incapacitated person. For the purposes of these procedures, “Parent” shall include <br />guardians and individuals acting as parents or guardians in the absence of parents or <br />guardians. A Parent is presumed to have this right unless the minor has requested the