2020.09.08 WS Packet - Laserfiche WebLink

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Function:ADMINISTRATION Dept Project Name Justification Useful Life Central Services City Hall Carpet City Hall carpet will include all flooring (including tentant space)10 City Hall Doors (blank)40 City Hall Furniture (blank)25 City Hall Signage City Hall signage was refaced and illuminated with LED lights in 2016 10 Elections Accuvote Precinct Tabulators (9) Equipment for each precinct used to cast and tabulate votes ‐ need to stay in compliance with State & Federal statutes as well as ADA requirements. 10 Auto Mark Ballot Markers (9) with tab Equipment for each precinct used to cast and tabulate votes ‐ need to stay in compliance with State & Federal statutes as well as ADA requirements. 10 Info Tech Cable & Council Chambers equipment Video projector is used in every meeting in the Council Chambers for presentations by staff to the viewing audience. 5 Computer Replacements #50097 The City budgets annually for upgrades and replaces older computers that are reaching the end of their projected expectancy. Within the IT Master Plan, the City purchases 10 new computers a year for higher end users and replaced ones are rotated to other users that are in need of an upgrade. 1 Conference Room Equipment (City, Woods, PSC)(blank) 5 ER‐Electronic Recordkeeping System & Server The City budgets annualy for potential costs associated with maintaining the City's backup server. If the servers would fail and the backup system was not operational the City may lose valuable data that could not be recovered. 10 ER‐Record Management The City budgets annualy for replacing or updaing the record management system. The City does not utilize this funding source unless the Laserfiche system is in need of repair or replacement. 10 Ipad #50095 Ipad fleet has grown and will require a yearly replacement to keep the fleet of devices current. 1 Mailroom Copier The Mailroom copier is the main printer and copier for City Hall Staff. The copier has expanded paper trays for large print jobs. It is also used to scan documents for electronic filing and or reporting. 7 Network Equipment Replacements #50099 The City budgets annually for replacing network server equipment used to operate the City's IT infrastructure. The City has begun to update the server system to VMWARE equipment. The City does not utililize the funding unless a server of the network needs repair or replacement. 1 Network Server #50098 The City budgets annually for replacing network server equipment used to operate the City's IT infrastructure. The City has begun to update the server system to VMWARE equipment. The City does not utililize the funding unless a server of the network needs repair or replacement. 1 Phones Over 200 Voice over IP telephones are currently in use all throughout the City Buildings. This system allows staff to make and receive phone calls over the IT network. The system is fully computerized and backed up nightly. 10 Postage Machine Postage machine is used daily and is an essential piece of equipment.10 Printer Replacements #50096 The City budgets annually for replacement printers. The funding is not utilized unless one of the existing printers is not repairable and must be replaced. 1 SAN 60%The City budgets for replacement of the Storage Area Network every five years. 60% of this is allocated to the general fund, and 40% is allocated to Public Safety for the evidence management system (Arbitrator). 5 Security Cameras & Software The City budgets annually for replacing security cameras, software, and licensing. The City does not utilize this funding source unless the existing security system is in need of repair or software upgrades. 7 Security System Upgrade/Replacement Four of the six City buildings have keyless access controls, security cameras and equipment that records those cameras which require maintenance and upkeep to provide security in or around buildings. 7 City of New Brighton Capital Improvement Plan 2021 thru 2030 Asset Details 21 DRAFT COPY