2021.07.27 CC Packet v.3 - Laserfiche WebLink

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Copy Costs — Members of the Public This government entity charges for copies of government data.These charges are authorized under Minnesota Statutes, section 13.03, subdivision 3(c) and 100 or fewer pages of black and white, letter or legal size paper copies cost 25C for a one-sided copy, or 50C for a two-sided copy. Current fees for copies (as of January 1, 2019) In the event that the fees listed in this policy differ from fees listed in the current fee schedule approved by the City Council, the fees listed in the fee schedule shall prevail. • Single-sided, black and white 8%2"x 11" (letter) or 8%2" x 14" (legal) page $0.25 • Double-sided, black and white 8%" x 11" (letter) or 8%" x 14" (legal) page $ 0.50 • Single-sided, black and white 11" x 17" (tabloid) page $ 0.50 • Double-sided, black and white 11"x 17" (tabloid) page $ 1.00 • Single-sided, color 8%" x 11" (letter) or 8%"x 14" (legal) page $ 0.50 • Double-sided, color 8%" x 11" (letter) or 8%2" x 14" (legal) page $ 1.00 • Single-sided, color 11"x 17" (tabloid) page $ 1.00 • Double-sided, color 11"x 17" (tabloid) page $ 2.00 • Single-sided, 24" x 36" (engineer) page or map $19.00 Requests for paper documents exceeding 100 pages or for electronic documents exceeding the lesser of 100 pages or 5 MB will include a charge of$29 per hour for staff time. Data stored electronically will only be released through email if the request is under 5MB in size. Data stored electronically and requested to be released electronically will be released on a flashdrive and will include a charge for the actual cost of the flashdrive. Additionally, only data classified as public data will be released electronically. Documents containing data classified as not public will be released only in a paper or other format that guarantees not public metadata is not available to the requestor. Requests for copies that are estimated to exceed $50.00 must be prepaid. Other Types of Data • Cable TV program tapes $20.00 • Apartment List $16.00 • 35 mm or Polaroid Photos (plus actual developing costs) $25.00 • Digital Photos on CD $ 5.00 • Digital Photos printed on plain paper $ 5.00 • Summary Data Actual Cost Most other types of copies — actual cost The charge for most other types of copies, when a charge is not set by statute or rule, is the actual cost of searching for and retrieving the data, and making the copies or electronically transmitting the data (e.g. sending the data by email). In determining the actual cost of making copies, we factor in employee time,the cost of the materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing Policy and procedures required by Minnesota 7 Statutes,sections 13.025 and 13.03 (2016)