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<br />Building/Complex Inspections:
<br />• Prior to visiting a site, staff shall review the previous year’s inspection documentation and notes in
<br />preparation of this year’s visit. Specific units that must be examined again should be identified, as should
<br />units that can be avoided given they were already inspected in previous years.
<br />• The Building inspection team is to arrive promptly at the scheduled inspection time to undertake the
<br />following tasks before considering the inspection complete. If circumstances dictate, the review may be
<br />completed at a later agreed upon time & date.
<br />1. Introduction to Property Management and Maintenance Personnel.
<br />a. Ask if there are any problems in the building or units that need to be inspected due to past issues
<br />(Hoarding, repairs, other issues)?
<br />b. Inquire about any logs maintained for fire apparatus, smoke alarms, co alarms, fire extinguishers,
<br />exit lights fire doors and other maintenance concerns.
<br />2. Inspect Entryways and Hallways for Safety – Test emergency lights, fire doors, check for clear paths in
<br />the hallways, ensure steps are safe, no loose hand railings, windows/wall/ceilings needing crack repair,
<br />signs of water damage, proper lighting is installed and no sconces burned out or broken, flooring not
<br />wore out, torn, uneven, or a tripping hazard.
<br />3. Inspect Laundry Rooms – Test CO alarms, test fire alarms, ensure proper vent connections are in place,
<br />check gas connection(s), check electrical connection(s), look for buildup of dryer vent lint or buildup of
<br />materials behind laundry units.
<br />4. Inspect Mechanical Rooms – Check all water and gas connections, look for water and gas leaks, check
<br />ceilings and walls for any damage or water leaks, ensure proper venting is in place, check boilers, check
<br />furnaces for rust, specifically check furnace venting and gas connection, test CO2 alarm(s) and smoke
<br />alarm(s), and check for storage items in the room (not allowed).
<br />5. Inspect other Common Areas – Ensure safety measures are met within maintenance rooms, game
<br />rooms, storage rooms, garbage rooms, dayrooms, etc.
<br />6. Inspect Units (typically 10% - 15%) of total unit count. Unit inspections to include examination of:
<br />a. Security (throughout): entry door, locks, unauthorized locks, patio doors operational, screens OK,
<br />windows operational and not cracked, etc.
<br />b. Safety (throughout): Smoke and CO alarms all operational, no plumbing leaks, no gas leaks, no
<br />exposed electrical, decks & balconies safe, etc.
<br />c. Bathrooms: toilet operational, sink works, shower walls condition, no floor or ceiling issues, no
<br />plumbing leaks, GFI outlet(s) work, no mold, etc.
<br />d. Kitchen: kitchen cleanliness, oven/stove operational, sink works, etc
<br />e. Bedroom(s): COs and smoke alarms tested, ensure proper egress, check doors, windows, screens,
<br />f. Housekeeping / Unit Appearance: Cleanliness of the unit, unusual smells, damage to walls or
<br />ceilings, other housekeeping concerns (i.e. open garbage, signs of rodents, rats, mice, cockroaches
<br />or other pests), etc.
<br />Problem units may be examined on a yearly basis, otherwise staff should document which units are
<br />inspected in any given year so other units are examined in subsequent years.
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