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Page 3 of 4 <br /> <br />7. Inspect Building Exterior – check building siding, soffits, trim, windows and doors for needed repairs. <br />8. Inspect Parking Lots & Garages – are all being properly maintained <br />9. Inspect Outside Common Areas – ensure all such areas are free from garbage, junk, or other zoning <br />infractions. <br />10. Talk with Renters – see if they have any concerns. <br />• If possible, staff should walk the property with management and maintenance personnel to point out <br />specific items that will be called out in a future violation letter. Discuss the timeframe that will be provided <br />to implement a fix, and identify any interim safety measures that must be put in place prior to a fix <br />occurring. <br />• Upon completing an inspection, staff shall document the results of the inspection into BS&A for future <br />reference (specifically documenting the units inspected, issues required to be addressed, and inputting <br />notes for future site visits) <br />Issues/Corrections Required: <br />• Should the building inspection identify problems that must be addressed, staff will outline all required <br />corrections in writing, and will offer to meet with the owner on-site to identify and discuss corrective <br />actions. LIFE/HEALTH/SAFETY infractions must be dealt with immediately (either fixed or mitigated until a <br />fix can be implemented) and could make the license subject to revocation if not acted upon as directed. <br />• Licenses can be conditionally approved subject to all corrections being completed by a date specific. While <br />staff is to work with every license holder on reasonable time lines for compliance, failure to make all <br />required corrections will result in the license being subject to revocation. <br />• Staff shall schedule future inspections on all conditionally approved licenses, and shall ensure all <br />requirements are eventually met by established deadlines. <br />License Issuance: <br />• A requested license can be issued upon successful completion of the following: <br />− The building/complex and license application are found to be in compliance with all requirements. <br />− Staff has confirmed that all real estate taxes for the property are paid in full. NOTE: Real estate taxes <br />will not be considered due and unpaid if a proper and timely appeal of said taxes is pending and is <br />being diligently pursued to completion by the landowner. <br />− Staff has confirmed that all municipal utility bills for the premises have been paid in full. <br />• Once ready for issuance, staff will prepare and deliver a physical license to the property owner along with <br />instructions on display requirements and the future renewal process. <br />• Staff will update all records in BS&A regarding the license status for the coming year, and file hardcopy <br />information per record retention standards. <br />• Staff will create/update an email distribution list which can be used to communicate with all license holders <br />in the City as may be needed. At a bare minimum in any given year, the distribution list will be used to <br />remind all license holders of the following year’s renewal period.