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10 <br /> <br />Manager. Instead, members of the City Council must exert all of its controls through the City <br />Manager. <br /> <br />This provision, however, does not prohibit individual councilmember’s from obtaining information <br />pertaining to City business from employees other than the City Manager if the content of the inquiry <br />is appropriate and the City Manager is made aware of such interactions. Any employee contacted <br />by a member of the City Council is required to inform the City Manager as soon as possible of such <br />an interaction. <br /> <br />Data Practices Advisory <br />Personnel data is regulated by Minnesota State Statute 13.43. During the course of City <br />employment, an employee will likely be asked to provide information that is classified by state law <br />as either private or confidential. Private data is information that generally cannot be given to the <br />public but can be given to the subject of the data. Confidential data is information that generally <br />cannot be given either to the public or to the subject of the data. <br /> <br />The requested information will be used to evaluate the employee’s job performance, eligibility and <br />abilities. The information provided by the employee may be used in performance evaluations, <br />determinations regarding merit pay, applications for employment, and other matters that involve a <br />review of the employee’s personnel file and past performance. If the employee provides false, <br />incomplete, or misleading information, the employee may be subject to discipline. Unless the <br />employee is told otherwise, he or she isthey are required to provide this information or may face <br />disciplinary action. Employees may challenge the accuracy or completeness of a performance <br />review under Minn. Stat. § 13.04, subd. 4(a) of the Minnesota Government Data Practices Act. <br /> <br />Those authorized by law to receive information in the employee’s personnel file include, but are not <br />limited to, the following persons or entities: <br />1. Employees, agents, and officials of the City who have a need to know about the information <br />in the course of their duties or responsibilities; <br />2. The person who is the subject of the private data; <br />3. People who have permission from the subject of the data; <br />4. The Internal Revenue Service, Minnesota Department of Revenue, Public Employees <br />Retirement Association, or other applicable pension system, and the Immigration and <br />Naturalization Service; <br />5. The Minnesota Department of Economic Security in any claim for re-employment benefits; <br />6. The Workers’ Compensation Court in any claim for workers’ compensation benefits; <br />7. Various insurance companies in any claim for insurance benefits; <br />8. Individuals who have obtained a court order for the information; <br />9. Participants in any litigation, mediation, veterans’ preference hearing, arbitration, or other <br />administrative proceeding that involves the employee; and <br />10. Labor organizations and the Bureau of Mediation Services. <br /> <br />If litigation arises, the information may be provided in documents filed with the court and are <br />available to any member of the public. If reasonably necessary to discuss the information at a City <br />Council meeting, it will be available to members of the public. <br /> <br /> <br /> <br /> <br />To the extent that some of this information is part of the basis for a final decision on disciplinary