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Section 1. Section 2. Section 3. Section 4. Section 5. ADMINISTRATIVE CODE Attachment A CHAPTER TWO . Sco.pe The purpose of this policy is to explain the procedures that will be used for expending funds and disposing of City property. Consistency with Minnesota Statutes It is intended that this policy shall be consistent with the provisions of Minnesota Statutes, specifically M.S. 471.345 and 412.691. Inclusion in Administrative Code For the convenience of City staff, the text of this Resolution shall be included in the Administrative Code. Authority to revise or amend this Resolution shall remain exclusively with the City Council. Bidding required for purchases above $25.000 Unless exempted by Minnesota Statutes, the fonnal bid process shall be used for any purchase with an estimated cost of at least $25,CXX>. A. Specifications prepared. The Department Head shall prepare specifications and submit these to the City Manager. The City Manager shall forward the specifications to the City Council for their approval. B. Council authorizes bidding. Before bids can be solicited, the City Council must approve the specifications and authorize the advertisement for bids. C. Advertisement for bids. At least ten (10) days prior to the date scheduled for the bid opening, notices shall be placed in the official newspaper. The notices shall advise the public that bids are being accepted from qualified bidders. For large purchases, notices also may be placed in other appropriate publications. D. Council award of bid. The bids shall be opened and tabulated and then presented to the City Council for their approval. The bid shall be awarded to the lowest responsible bidder. Quotes used for Durchases between $10.000 and $25.000 For purchases with an estimated cost between $10,000 and $25,000, at least two (2) written quotations shall be obtained whenever possible. The Department Head shall be responsible for obtaining the quotations and submitting these to the City Manager. The City Manager shall forward the quotations to the City Council for their approval whenever the estimated purchase price is between $15,000- - $25,000. In cases where the estimated purchase is between $10,000 - $15,000 then the City Manager shall be the final authority. All purchases shall be awarded to the vendor who provides the lowest responsible quotations.