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Page 2 Section 6. Section 7. Section 8. Section 9. In the event that it is determined that the use of the formal bid process is in the best interest of the City, then Section 4 may be used in lieu of this Section. City Manaeer is authorized to make purchases for less than $10.000 The City Manager shall be responsible for approving purchases with an estimated cost of less than $10,000. Compliance with Budl!et Every purchase, including any expense for personnel, shall be authorized in the Budget. When no authorization is provided or where funding is not adequate, the City Council may amend the Budget and provide for a special appropriation. The Department Head, acting under the direction of the City Manager, shall be responsible for ensuring that the total of expenses for the Department does not exceed the total appropriation of the Budget. Purchase order reqJ.lired Before a vendor can be paid, a purchase order shall be completed. The purchase order shall describe the purchase, the amount to be paid, and conftrm that the merchandise or service has been delivered to the satisfaction of the City. The Department Head shall sign the purchase order. Vendor shall invoice Finance As far as practicable, invoices shall be supplied to Finance directly by the vendor. The invoice shall be held by Finance until such time as the appropriate copy of the purchase order is forwarded to Finance by the Department Head. If there are no material differences between the invoice and purchase order, then Finance shall prepare to pay the vendor. If a material difference is found between the invoice and the purchase order, then the Department Head shall be contacted to resolve the difference. Section 10. Expenses for personnel The payment for personnel shall be exempt from Sections 4,5, 6, 8, and 9. In lieu thereof, a wage authorization form shall be completed for every employee. The wage authorization shall state the terms of compensation and shall be signed by the Department Head and City Manager. Section 11. Council ~roval of payments No payment shall be provided to a vendor until the City Council has approved its payment except for those instances where payment in advance of Council approval is necessary because of discounts, penalties or the need to continue municipal services. Section 12. Emer~ency purchases In case of emergency, the provisions of this policy may be temporarily suspended by the City Council.