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<br />II~~ <br />. 'BRIGH'f(l\J <br /> <br />the city that works for YOll <br /> <br />Re ort Number: <br />A enda Section: <br />Re ort Date <br />Council Meetin <br /> <br /> <br />June 8, 2006 <br />Date June 13,2006 <br /> <br />REQUEST FOR COUNCIL CONSIDERATION <br /> <br />ITEM DESCRIPTION: CONSIDERATION OF PROPOSAL FOR PRELIMINARY DESIGN <br />SERVICES FOR CITY PROJECT 07-03, OLD HIGHWAY 8 RECONSTRUCTION. <br /> <br />DEPARTMENT HEAD'S APPROVAL: Grant M. Wyffels, Director of Public Works G'-'\W <br /> <br />CITY MANAGER'S APPROVAL: <br />No comments to snoolement this reoort ~ Comments attached <br /> <br />Recommendation: Consider adopting a resolution accepting proposal and awarding a contract <br />to Kimley-llom and Associates (KHA) in the amount of $28,600 for preliminary design services <br />for City Project 07-03, Old Highway 8 reconstruction. <br /> <br />Legislative History: As part of the Amended and Restated Contract for Private Redevelopment <br />(Rottlund) between the City and the Redeveloper, all plans for Old Highway 8 upgrades shall be <br />agreed to between the parties by July 1,2006. On May 9, 2006, the City Council authorized staff <br />to prepare and solicit a request for proposal for design services for old highway 8. <br /> <br />Financial Impact: Staff received a June 1, 2006 proposal from KHA A copy of their proposal <br />is attached to this report. The total estimated fees and expenses for their work tasks are as <br />follows: <br />Task <br />1 - Gather Existing Conditions Information <br />2 - Prepare Preliminary Layout Options <br />3 - Meetings with Council and Staff / Work Session <br />4 - Prepare Final Preliminary Layout and Design Report <br />5 - City Council Approve Preliminary Layout <br />Subtotal <br />Reimbursable Expenses <br />Total Estimated Cost <br /> <br />Estimated Cost <br />$ 2,000 <br />$ 15,500 <br />$ 1,500 <br />$ 7,000 <br />$ 1 ,000 <br />$ 27,000 <br />$ 1 ,600 <br />$ 28,600 <br /> <br />Explanation: In order to design Old Highway 8, a 11nal geometric roadway layout must be <br />agreed upon by the City, Redeveloper and Ramsey County. The scope of the final design and <br />the construction cost could vary substantially depending on the selected upgrades to Old <br />Highway 8. Some of the upgrades that must be considered include: <br /> <br />. Number of lanes provided (Bike Lanes / On-street Parking / Median Widths) <br />. Amount and type of street and landscaping <br />. Impact of Geometric Roadway Layout with respect to mandated County State Aid <br />Standards <br /> <br />Due to the July ], 2006 time frame, staff solicited a single proposal for the preliminary design <br />services for Old Highway 8. KHA was selected due to their familiarity and working knowledge <br />of the site, as well as their on-going working relationship with the Redeveloper, City and County. <br />City staff is of the opinion that KHA will be able to best deliver this project in the timeliest and <br />