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I I I Council Meeting Minutes October 12, 1999 Page 6 Council Business. continued Proper said the current process for handling utility repairs in the ROWs is very informal, and the City does not charge for permit review. However, permits can lack important information, surveys are not to scale, and sometimes permits are not submitted. Our ROWs are valuable and need to be better managed, this ordinance will set up procedures for permitting, fee schedules, timing, inspections, and standards for repairing streets. He briefly explained the permit fees structure and the main components of the draft ordinance: 1. The City would require a permit from ROW users, including telephone, cable, electric/gas services, and public/private utilities. 2. Permits would be structured to ensure adequate information, full description of excavation, degradation issues associated with loss of infrastructure, and obstruction of traffic flow. 3. Provisions for recouping actual costs associated with the degradation of the public infrastructure caused as a result of the work. 4. Permits administered by the City Engineering Department. S. Ordinance provides City protection through bonds and insurance requirements. 6. Establishment of fees deemed appropriate. 7. Restoration of road areas to the condition, type, and age of area encroached. 8. Applicants provide mapping information to assure accurate record keeping. 9. Work done in the ROWs must be located and maintained underground. 10. Provisions for vacation of ROWs and user abandoned facilities. Benke asked what consequences would be applied to a utility company if a permit was not pulled. Proper feels the utility companies have too much invested in the ROWs, and would adhere to City requirements. If a permit was not pulled, the City would immediately cease work and require the property be returned to original state. This ordinance does not pertain to contractors performing work on private water and sewer lines. These contractors are required to apply for a water and sewer permit, and their work is inspected by the Public Works Department. Hoffman asked the process for implementation of the ordinance. Proper said the utility companies are aware the ordinance is forthcoming, and staff will schedule an informational meeting with utility staff. Fulton confirmed that formal adoption of the ordinance will occur October 26. Announcements and Updates Applications are being accepted for the Intergenerational Task Force. Samuelson thanked the Park and Recreation Commission for all their work on the park component of the Comprehensive Plan. Samuelson said residents have expressed concern of traffic speeds near Silver Lk. Rd. and 14th Ave. She asked if traffic calming methods could be developed by the Public Safety Commission. Benke noted the need for a second speed trailer, and suggested research in funding opportunities. Fulton said the trailer was donated by New Brighton service organizations and a new trailer would cost about $15,000. Larson added that smaller, less expensive units are available. Council Business ROW Ordinance Report 99-230 Announcements and Updates Intergenerational Task Force Comp Plan Traffic Concerns