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I I I Council Meeting Minutes October 10, 1995 Page 2 Consent Agenda Motion by Larson, seconded by Samuelson, to APPROVE THE CONSENT AGENDA ITEMS AS FOLLOWS: 1. CONSOLIDATED VOUCHERS: 065835-065972 FOR A GRAND TOTAL OF $519,770.21. 2. CONSIDERATION OF APPROVAL OF THE EXEMPTION FROM LAWFUL GAMBLING LICENSE FOR ST. JOHN THE BAPTIST CHURCH. 3. CONSIDERATION OF APPROVAL TO AUTHORIZE FINAL PAYMENT ON PROJECT 94-3 TO MIDWEST ASPHALT FOR $3,000.00; FINAL AMOUNT OF THE CONTRACT IS $745,607.88. 5 Ayes - 0 Nayes, Motion Carried. Public Hearing - None Council Business Public Policy Commissioner (PPC), Gary Horn, presented the PPC recommendation for an action plan for the marketing and selection of advisory commission members. The PPC objectives were to identify member qualifications for each commission including unique diversity needs; development of a marketing plan; and evaluation of the appointment process. A PPC subcommittee met with each commission to determine specific qualifications. A matrix was created which broke down the desired experience, skills, training, and special considerations for each commission. Past marketing efforts have been limited to notices in the New Brighton Bulletin and letters to members with expiring terms. To make the process all encompassing it is suggested that: letters be sent to civic groups and the Chamber; setup a table at Town Hall Meeting; post flyers at City offices and other locations; advertise on Cable TV; place articles in City newsletters; announcement at the New Brighton Leadership kickoff; and provide handouts at the License Bureau and new resident packets. Because the Economic Development Commission, Park Board, and Planning Commission typically draw the largest number of applicants and often have the fewest openings; it is suggested marketing emphasize commissions with the greatest need. The current recruitment/appointment process takes place during the busy holiday season, and appointments are based solely on the application and no interviews are held. The appointments are made in January which makes it difficult for new members to be in attendance at the first meeting. It is suggested that marketing begin October 1 and the Open House be used to promote interest. Council work sessions would be held in early December to pare down the list of applicants. Then the staff liaison would call finalists to make sure they understand the commissioner's role. Appointments would be made by Council in early January and terms effective February 1. PPC feel changing the appointment process to September is undesirable because of the busy sununer months and. timing being too close to the election. Council Agenda Vouchers Report 95-175 St. John Gambling License Report 95-176 Project 94-3 Final Payment Report 95-177 Council Business Advisory Commission Marketing Plan Report 95-179