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I I I Council Meeting Minutes March 14, 1995 Page 3 Council Business. continued Samuelson asked if any fees are required to receive data. Kelley said a fee would paid to the Bureau of Criminal Apprehension for each terminal and that amount has been budgeted. The current system provides for annual fees for addresses; and each terminal would pay $35 per month for that information. Larson noted that New Brighton was the first Accredited Police Department in Minnesota, and will now be the first agency to have this technology. He applauded the Police Department's efforts. Motion by Williams, seconded by Larson, to AUTHORIZE PURCHASE OF 5 ELECTROCOMM M.C.-890'S WITH MODEM AND RADIOS AS NECESSARY, 2 ELECTROCOMM M.C.-870'S WITH MODEM AND RADIOS AS NECESSARY AND 2 LAPTOP COMPUTES WITH MODEM AND RADIOS AS NECESSARY; AND TO INSTALL THEM WITH AN EXPENDITURE LIMIT OF $80,000. 4 Ayes - 0 Nayes, Motion Carried. Fulton presented his recommendation regarding retaining Karen Ray and Associates for professional facilitation services in conjunction with the Public Safety Visioning Process. The 1995 budget includes a $20,000 appropriation to conduct a Public Safety Visioning/Strategic Planning Process. The goal is to examine the strengths and weaknesses of our Public Safety Departments, explore limitations and opportunities that exist in providing the highest level of service, response to the public safety concerns of businesses and residents, and result in a strategic plan which will carry these departments into the future. Staff interviewed potential facilitators, and feel Karen Ray and Associates can best serve the needs of this study. The project plan involves a Coordination Team consisting of representatives from Council, staff, Chamber, City Boards, and the general public. The team would assist in the overall planning and detailed oversight of the process. Following a Council workshop, Council consideration on the final plan would be requested in late March. Karen Ray and Associates have estimated their costs to total $13,625. As the project scope becomes more clarified, some minor changes might occur. Fulton explained the stages of the process: Stage 1) Internal Assessment; Stage 2) Community Assessment; and Stage 3) Plan Finalization and Presentation. Williams asked the nature of the information received from the Community Assessment. Fulton feels that feedback regarding public safety concerns would involve: previous exposures to Police and Fire Departments, sensitivity issues in terms of customer treatment, response issues, follow-ups, and other issues. The team will also discuss the expansion of D.A.R.E. activities and the Police Liaison. Kelley said the issue of quality of service will be addressed, and it is important that the community has a role in delivering the message of the expectations, needs and desires are of the Public Safety Departments. In terms of Community Orientated Policing, this is a special effort to reach out to the community and ask what are the Council Business Purchase of MDT and Computers Report 95-040 Consultant for Public Safety Visioning Process Report 95-041