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I I I Council Meeting Minutes October 25, 1994 Page 5 Council Business. continued Fulton presented quotes for the purchase of furniture for the Family Service Center. Staff identified a list of furniture and equipment necessary and the quality and quantity needed. Most items were under $10,000, but a few, because of quantity were over $10,000, but not over $25,000. According to policy, price quotes instead of form bids are required. Specifications were sent to vendors specializing in the items or who had the state contract. Only two vendors, Arrow and Office to Office, provided quotes. Office to Office was chosen for the Community Room, Training/Meeting Rooms, 2nd floor lounge, and. Birthday Party Room. These are primarily tables and chairs and total $86,000 including sales tax. This results in a significant amount being spent with one vendor for a combination of items, none of which had value high enough to warrant a formal bid process. Motion by Gunderman, seconded by Samuelson, to APPROVE AN $86,000 EXPENDITURE FOR FAMILY SERVICE CENTER FURNITURE Wlm OFFICE TO OFFICE. 3 Ayes - 0 Nayes, Motion Carried. Fulton presented the appointments to the Highway 96 Task Force. Highway 96 is proposed to be turned back to Ramsey County on December 1; and the County requested City representation on a task force. The City would need to appoint one staff person (appointed the City Planner), one resident, and one business representative. Staff obtained the following nominees: business representative - Jim Van Dale, Accurate Press; and resident representative - Dennis Guldan. Motion by Gunderman, seconded by Samuelson, to APPOINT nM VAN DALE AS mE BUSINESS REPRFSENTATIVE AND DENNIS GULDAN AS mE RFSIDENT REPRESENTATIVE TO THE HIGHWAY 96 TASK FORCE. 3 Ayes - 0 Nayes, Motion Carried. Civil Engineer I Brian Olson presented the establishment of a stormwater utility. Two informational meetings were held on October 13 and 18. Notices were sent to residents, businesses. schools, churches, and multiple family landowners. The notice contained a summary of the stormwater utility, proposed quarterly rates, and meeting notice. Residents felt they had not received adequate notice of the meeting. Olson said the notices were delivered to the Post Office on October 5 for bulk rate delivery which takes 3 to 4 days. Seven people attended the October 13 meeting, including persons from Christ the King Church and Mounds View School District. Residents at the informational meeting wanted assurance that taxes would be reduced if the utility was established. Staff explained that if all governmental agencies responsible for the property tax levy froze their levy, the amount collected by the City would decrease. However, due to variables associated with the levy, it is possible a decrease will not be seen. At the request of the Finance Department, staff rounded off the proposed quarterly charges for each land classification. Council Business Family Service Center Furniture Report 94-246 Hwy 96 Task Froce Report 94-252 Stormwater Utility Plan Report 94-253