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I I I Council Meeting Minutes July 28, 1992 Page 3 Council Business. continued Williams verified that once costs are transferred from the general fund to the project fund they are later billed to the project developer. Egan said there are times when the City pays the initial feasibility cost, and upon ordering of the project those costs are recovered by the benefitting party. Motion by Gunderman, seconded by Rebelein. to WAIVE THE READING AND ADOPT THE RESOLUTION ESTABLISHING POLICY ON CHARGING FOR ADMINISTRATIVE AND ENGINEERING SERVICES FOR CAPITAL IMPROVEMENT PROJECTS. 5 Ayes - 0 Nayes, Motion Carried. Greene said the FPAB reviewed the purchasing policy changes which were prepared in response to Minnesota Statutes amendments intended to ensure regulations are reasonable and permit a public agency to compete. New Brighton's local purchasing procedures closely follows the maximum amounts in the Statutes. The basic idea is to raise the limits without changing the mechanisms to be consistent with Statutes. A resident suggested that a provision be added from Statutes that relates to use of recycled materials. "When all other features are equal, recycled materials shall be purchased provided that their costs do not exceed other materials by 10%". The FPAB has not had opportunity to review the inclusion. Greene's personal opinion is that some degree of preference towards recycled materials is appropriate, however, the 10% amount may be somewhat on the high side. Rebelein said the recycling policy is essential, and the City will eventually save costs by creating a market for recycled materials. She noted that staff should attempt to reduce the quantity of paper used by 6-8%. Egan said the recycling option was a late agenda arrival, and suggested the original policy's approval. She feels the City should be responsive to recycling and suggests it be forwarded to an advisory committee. Benke feels the option needs further analysis and asked for review by the Environmental Quality Commission and the FPAB. Walt Witzke, 771 Emerald, introduced the recycling option and said the intent is to encourage recycled material development for use by the public. Rebelein requested the Council be provided with some sort of material illustrating available recycled products. Motion by Larson, seconded by Williams, to WAIVE THE READING AND ADOPT THE RESOLUTION APPROVING THE PURCHASING POLICY; AND REFER THE RECYCLING OPTION TO THE ENVIRONMENTAL QUALITY COMMISSION AND THE FINANCIAL POLICY ADVISORY BOARD FOR FURTHER ANALYSIS. 5 Ayes - 0 Nayes, Motion Carried. Council Business Revised Policy for Engineering Services Report 92-165 Resolution 92-075 Purchasing Policy Report 92-166 Resolution 92-076