CCP 10-10-2006 - Laserfiche WebLink

Home Browse Search

I~ the cily that works for YOll Re ort Number: A enda Section: Re ort Date Council Meeting Date Oct 5, 2006 Oct 10, 2006 . REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Resolution Authorizing the Use of Purchasing Cards DEPARTMENT HEAD'S APPROVAL: {"-- I () CITY MANAGER'S APPROVAL: No comments to su lement this re ~omments attached Recommendation: Waive the reading and adopt the attached resolution. Legislative History: None Financial Impact: None Explanation: The City pilot program for using purchasing cards is getting closer to being introduced. The use of . purchasing cards enables City employees to conveniently obtain certain goods and services for City operations. The program is designed to make the purchasing/procurement process for relatively low dollar valued items more efficient. The intent is to save time and paperwork by reducing the need for purchase orders, petty cash, check requests, and employee reimbursements. The purchasing card policy will be consistent with the City's Purchasing Policy and Minnesota State Statutes. Minnesota Statutes grant city councils the ability to authorize the use of a credit card. The City currently has been using a credit card for some transactions, primarily those relating to travel. A purchasing card is similar to a credit card, with a couple of exceptions. The balance must be paid in full each month. Also, the US Bank One Card program allows limits and/or restrictions to be placed on each purchasing card such as transaction limits, balance limits, and types of allowable merchants. Costs and Funding: US Bank offers this program to the City for very little cost. The only cost is a one-time fee of$300 to set up our logo on the cards. ~~ Kevin K. Mannetter e Assistant Finance Director F:\I)A T A \SHAREDICOUNCI LlREPORTS\2006\Finance\Authorize Purchasing Cards.doc