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I I I Council Meeting Minutes January 13, 1987 Council Business, continued Motion by Schmidt, seconded by Gunderman, TO ASSIGN CONSIDERATION OF INSURANCE CONTRACTING TO THE FINANCIAL POLICY ADVISORY BOARD TO DETERMINE WHETHER OR NOT THIS IS SOMETHING WE SHOULD REVIEW AND OPEN UP FOR BID FROM TIME TO TIME (NOT TO AFFECT THE PLACE- MENT OF INSURANCE COVERAGE FOR THE CURRENT YEAR). 5 Ayes - 0 Nayes, Motion Carried Motion by Brandt, seconded by Williams, to WAIVE THE READING AND ADOPT A RESOLUTION AUTHORIZING INSURANCE COVERAGES FOR 1987. 5 Ayes - 0 Nayes, Motion Carried Egan had no additional comments to the staff report concerning the purchase of two personal computers and accessory hardware. Motion by Williams, seconded by Schmidt, to AUTHORIZE THE PURCHASE OF TWO IBM PC's AND ACCESSORY HARDWARE FROM MOORE BUSINESS CENTER IN THE AMOUNT OF $11,680.00. 5 Ayes - 0 Nayes, Motion Carried With regard to the staff report concerning the purchase of a high-performance copier, electronic typewriter, and a personal copier, Egan reviewed information in a supplemental report which described the process the staff went through to select the Canon equipment. Schmidt stated he had a conference call with staff today to review the original report; a result of that conversation was the more detailed supplemental report. Schmidt feels the proposed high-performance copier is beyond the city's requirements with regard to copy volume (70,000 vs. 20,000); talked with a vendor who felt a 20,000 capacity copier could be purchased for $6,000 to $7,000. The question, then, with regard to the duplexing and collating features as well as the stapling, is whether or not we need to spend $15,000. Schmidt noted the last copier his office purchased had a 25,000 copy/per/month capacity and he did not pay over $6,000 and it was state-of-the-art. Schmidt feels the city could purchase a machine for $7-$8,000 with all of the requested features, with a stapler built-in rather than an automatic stapler. Based on past experience, Egan stated staff looked for a quality machine. Egan stated staff feels the Canon has the best features at the most reasonable cost, noting that both Kodak and Xerox have similar machines in the $20,000 range); agrees it is a difficult decision; not certain if we spend $6,000 we will get a machine that will last a lifetime; and the recommended copier has more potential as we would not be against the limit immediately. Page Eight Purchase; Two Personal Computers Report 87-16 Purchase; 2 copiers, 1 typewriter Report 87-17