1-31-2006 Special meeting regarding NWQ

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Approved Greenfield stated that the City has asked for a list of materials and colored elevations, and they are currently putting those items together. She also asked that the recommendation of removing the wooden steps from two of their town home styles be struck from the Recommendation for Approval, because there has not been a discussion regarding building materials and while they note staff’s concern they feel that it is premature to remove the wooden steps. She added that David Bernard is currently not developing Outlot A (the proposed office site), which has the proposed trail tunnel and asked that Item 12 C (making the tunnel wide enough to drive a squad car through) be removed from the Resolution for Approval. Chris Winter, Sherman Associates, stated that rather than stating its their responsibility, he would be more comfortable if it is stated its part of a future potential connection into the park trail system. He added that Sherman and David Bernard have not explored what it would entail to put a tunnel under the tracks. Greenfield added that they are not asking for site plan approval for Outlot A and they have shown the connection at the southern end of the site on the site plans to show that they support the idea of connecting the trial. Baker asked Staff how they would like to handle the requirements for the tunnel. Fernelius recommended that it be struck from the approval. O’Keefe inquired if staff knows when the tunnel will be complete and who will pay for it. Fernelius replied that is still a discussion that has to occur between the City and the Developer. O’Keefe asked who is responsible to construct the two other track crossings. Fernelius replied that it has not been defined who will be building any of the track crossings. Winter added that the bridge has been added into the budget for the development, because they feel that it is an important element to the plan. O’Keefe asked if the bridge is in the Developer’s agreement. Winter replied that it is not in the agreement, but it is in the cost estimates and it is their desire to build the bridge. O’Keefe inquired from staff if they are going to write the trail connections into the bridge into the Developer’s agreement. Fernelius replied that the City is still negotiating with the Developer and the City is taking into account that the County Park and the rail road will be part of those negotiations. Zisla inquired why the City was concerned with the wooden stairs. Fernelius replied that the City is concerned with the long-term maintenance of the steps and are looking for something that will hold up well. Staff put the statement in the agreement to help push for the highest quality materials available, but are willing to take other direction from the Commission. Greenfield stated that the City has asked for a list of materials to be used and color elevations, and they would like to discuss stairs at that time. Baker stated that there is not a requirement of requiring a list of materials submitted for the approval. O’Keefe suggested that Item 9 read as: Approval of Typical Building Elevations Submittals (A01, A02, A03, A04, A05, A06, A30 and A31) and materials. Baker would like to amend Item 10 to include the Commissions request to have additional information provided before final approval. He feels that there are too many loose ends that need to be addressed. Fernelius replied while Item 10 is standard language, the Commission can amend the item to include their concerns. Winter approached the Commission to address question regarding public art. He stated that the sites indicated for public art are within the right of way areas, and the City can at any time put art in those spots. Zisla would like to have a plan with the proposed sites, what may be going in those areas, and who will be paying for them. Tom Harrington, Kimley Horn and Associates, approached the Commission to show them the sites that have been selected as spots for the opportunity to place public art, the green way and the bridge are the perfect places that art could be incorporated. Zisla replied that he wants to know when and how the art will be incorporated. Harrington responded that the City is still in the middle of the process of deciding where the art should go. The City is putting together a task force that will decide where art will go through out I:\COMMISSIONS\PLANNING\Minutes\2006\1-31-2006 Special meeting regarding NWQ.doc