CCP 02-26-2008 - Laserfiche WebLink

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..2_ the low end so groups such as the athletic associations will have an opportunity to get used to the fees. It is a three -tiered structure. Parks and Recreation will be charged for the use of school facilities. As a response to this, we will charge for our facilities as well. If we didn't charge, then all the groups would be coming to us and we would have our facilities over used. Other cities surrounding us will also be charging. Concern was expressed that groups that will now be charged may have a higher expectation for field maintenance. It was noted there will not be any extra field maintenance. Some schools or groups currently, using fields for free during "off peak" time, will now be required to pay. In some instances, there may be discounts applied. Another concern about extra accounting work for Parks and Recreation staff was expressed. Payment will be received in lump sums. There may be some extra work. We are still working that out. With all the use of the fields, it was noted that we need to take time to give some heavily used fields a break so they can be refurbished. An inquiry was made about having a priority list for facility use. Jeanne Balfanz stated we already have that in place. • Commissioner Samuelson complimented the three involved in creating the fee schedule. MOTION BY SAMUELSON, SECONDED BY NORTON, TO PASS THE FEE SCHEDULE ONTO THE CITY COUNCIL FOR THEIR APPROVAL. MOTION CARRIED. Breuer also stated that these fees will not be implemented until April of 20.08. B. Cooperate Facility Use Agreement - Highview Gymnasium Director Breuer stated that several years ago the City entered into a cooperativeagreement with the School District. The City contributed $300,000 toward the Highview Middle School gymnasium to allow our programs to be in the facility. The agreement clearly states that we have free use of the facility during our permitted time. Typically we are there 2- 3 times per week for our programs. When this was drafted years ago, fees were not in place. We have started discussion as to how we react or respond to the fee-based schedule and what the intent of the agreement was. Fortunately we have something in writing to go back to. There is a 15 year agreement which boils down to about $20,000 a year. The School District does not feel that we should be booking a school facility. There is disagreement that needs to be ironed out. The City attorney has been contacted. The City of Shoreview also has a similar agreement with two of the schools. The Shoreview City Manager was in the meetings when the agreement was first drafted and knows the intent of the agreement. We feel we have a strong position.