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• 11 • pf Report Number liI Agenda Section l� Council Meeting Date the city that works for you REQUEST FOR COUNCIL CONSIDERATION 09-018 VI -15 January 13, 2009 ITEM DESCRIPTION: CONSIDERATION OF PROFESSIONAL ENGINEERING SERVICES AGREEMENT FOR CITY PROJECT 08-7, SAFE ROUTES TO SCHOOL — SILVER LAKE ROAD BRIDGE IMPROVEMENTS DEPARTMENT HEAD'S APPROVAL: CITY MANAGER'S APPROVAL: No comments to supplement this Comments attached Recommendation: Authorize staff to enter�ii td a contract with WSB & Associates for engineering services in the amount of $15,000 for design and construction phase services for City Project 08-7, Safe Routes to School — Silver Lake Road Bridge Improvements. Legislative History: • May 10, 2006: Walkable Community Workshop • January 9, 2007: Council approval to seek (SRTS) grant • April 5, 2007: Grant awarded to New Brighton • October 9, 2007: Council accepted SRTS Grant • January 22, 2008 Council approval to enter into project contract with Mn.DOT • May 7, 2008: Project update to PREC Financial Impact: Engineering proposals were sent to WSB & Associates, SRF Consulting Group and TKDA. Listed below is an estimated not -to -exceed cost summary of each proposal: WSB: SRF: TKDA: $14,732 $24,684 $26,500 Staff has reviewed the proposals and recommends using WSB & Associates and setting a not -to -exceed cost for engineering services of $15,000. The increased amount [$268] will provide the City with renderings and poster boards for display. Explanation: The City is seeking Engineering Services involving the conceptual and detailed design of pedestrian -related enhancements to Mn/DOT Bridge No. 9869, including removal of the existing chain link fence, addition of a concrete curb on the east edge of the bridge, installation of new ornamental metal railing at the edge of the east edge of the bridge sidewalk and on top of the concrete bridge barrier, and roadway crosswalk modifications. The project area is Silver Lake Road bounded by the north and south freeway ramps, primarily along the east sidewalk. Staff does not have the expertise to design projects on Mn/DOT bridges. This project will be designed this winter and constructed in the spring of 2009. Costs and Funding: New Brighton was awarded a Safe Routes to School (SRTS) grant which is a non- matching reimbursement grant for $175,000. City Project 08-7, Safe Routes to School — Silver Lake Road bridge Improvements would be funded as a part of this grant. The total project for City Project 08- 7, Safe Routes to School --- Silver Lake Road Bridge Improvements including engineering and construction is expected to cost approximately $90,000 to $100,000. Director