03-22-2011 - Laserfiche WebLink

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March 22, 2011 Councilmember Phillips suggested City engineering staffprepare all construction documents in order to speed up the process. Councilmember Burg commented she doesn't recall a project in the past where approval was issued prior to all conditions being met, and noted the City may have lowered their standard for this project. City Manager Lotter suggested council not be too self critical, as sometimes in this type of project, with two public agencies this can occur. Mr. Lotter reported the integrity ofthe review process has been preserved Councilmember Bauman expressed her gratitude to Ms. Nemitz for her efforts in talking with Commissioner Jan Parker. Mayor Jacobsen asked if the parking improvements are going to delay the construction of the building. Mr. Lottr suggested two options: One being the City could finance the project, and then be reimbursed from the County. The other option would be to direct staff to renegotiate the term of the contract, to allow fimdsto be released p front from the County. City Attorney LeFevem noted the contract would have to be amended either way, and as soon as the two parties are in agreement, the project can move forward. Motion by Councilmember Phillips, seconded by Councilmember Burg to approve the resolution approving a Site Plan and Special Use Permit with eleven conditions, noting the following: Condition Number 1 "should be bunt as soon as practical." Condition Number 2, that if built in the future, that would be at City Expense. Condition Number 6, The City would build the sidewa[L Condition Number 10, remove Condition Number 11, note this is a City responsib>1ity. ' S Ayes, 0 Nays - Motion Carried Motion by Councilmember Phillips, seconded by Councilmember Burg to direct the City Manger to negotiate with Ramsey County Boards to amend the contract to see if funding can be made available to build parldng lot this year. And direct City Staff to complete all the engineering plans. 5 Ayes, 0 Nays - Motion Carried 2. Consideration of appointments to Advisory Commissions. Report No. 11-095. Moved from the Consent Agenda. Councilmember Burg reported the Council is in the process of filling open positions on the commissions. The community was asked to consider volunteering. Councilmember Burg had questions regarding term limits. City Manager Lotter stated council has decided there would not be a waiver to the term limits currently in the City code. There may be some confusion regarding the one year break, and suggested this is something council will need to clarify. Councilmember Burg recalls there was a time when volunteers could move from one commission to another. Councilmember Bauman stated she feels council should be clear to the public and relay the information regarding open seats on various commissioners as they occur. City manager Lotter announced there will be information related to volunteer opportunities at the upcoming Town Hall meeting. Councilmember Burg questioned what would constitute a quorum in the current five member Page 5 of 7