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City of Report Number 12-215 Nl Agenda Section VI-4 liw 13RIGHTON Council Meeting Date September 11, 2012 the city that works for you REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Approval to Accept GameTime Grant and Approve the Purchase of Playground Equipment, Play Features & Ground Materials. DEPARTMENT HEAD'S APPROVAL: Sandy Breuer; Director oill.Nks and cation CITY MANAGER'S APPROVAL: No comments to supplement this report Comments attached Recommendation: To approve the GameTime grant and purchase playground equipment, play features and ground materials for Hansen Park. Legislative History: In 2006, Council adopted the New Brighton Parks, Recreation, and Trails Strategic Plan. As part of our vision and mission, this plan states that we are committed to improving health. It further states that the City would emphasize our parks by keeping them current, safe and serving the community. In late 2011 a committee of residents was formed to help select the playground structure and play features. This committee met for nine months and reviewed six proposals from four different playground manufacturing companies. The proposals(quotes shown below) were then narrowed to two playground manufacturing companies; those two being GameTime and Landscape Structures. Company Costs Frei ht& Taxes # of Play Events Total Cost St. Croix Recreation $71,500.00 Included 39 $71,500.00 Webber Recreation $64,087.75 $7,989.62 46 $72,077.37 Landscape $72,500 $5,625.63 40 $78,125.63 Structures GameTime $78,874.83 $10,228.31 40 $89,103.62 During this review timeframe, staff became aware of matching funds for a GameTime Back to School Playground Grant that was being offered. The grant funds were available for predesigned PowerScape structures only. As a result the committee had to choose from a pre-designed catalog structure in order to qualify for the grant. Below is the structure the committee then chose to replace their first custom choice structure, based on the grant criteria. GameTime $66,114.63 $10,705.31 51 $76,819.94 GameTime offered this grant program on a first-come, first-serve basis with a final application deadline of October 31, 2012. Staff applied for the grant immediately as a way to add additional value to the park. The City of New Brighton was awarded a grant in the amount of$32,380. The amount awarded is 50% of the cost of the preferred playground structure that was chosen.