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April 9,2013 Page 7 of 9 170,000 cubic yards of import. The soil that Shafer wants to export is geo-technically suitable for residential purposes. Staffhas been working with Shafer,Barr Engineering and the MPCA to assure that the material is environmentally sound and meets the MPCA's standards for imported fill on the New Brighton Exchange. If the environmental soil testing is successful,the City would accept this material and enter into a contract with Shafer Construction. Shafer would then import approximately 5,000 to 10,000 cubic yards of material per day with the work completed by Memorial Day 2013. There would be no charge to the City of New Brighton for trucking placement and compaction of the soil material hauled to NBE. The City would be responsible for all geotechnical and field screening testing costs. Staff recommended the Council authorize City Project 13-10,NBE Phase 2 Import Soil Project and authorize the Director of Public Works to perform related tasks. Mayor Jacobsen questioned how the elevation on the site would change after the soil was imported. Director of Public Works Wyffels described how the site would be contoured in detail with the Council noting the site would be pad ready. Councilmember Burg asked how many soil tests have been taken by Barr Engineering. Director of Public Works Wyffels commented 72 tests have been taken to date for the soil in place. After these soil passed,the material could then be moved. He explained the soil would then be reviewed again upon reaching NBE. Councilmember Burg voiced concern with the contractor stating the City has had trouble with them in the past and wanted to be assured that City Staff would be monitoring the soil being brought into the City. Director of Public Works Wyffels understood this concern and explained that the soil would be properly tested and monitored by Staff Councilmember Bauman inquired if the MPCA would be involved in this process. Director of Public Works Wyffels stated the MPCA had testing parameters and State guidelines would have to be followed. Motion by Councilmember Jacobsen,seconded by Councilmember Samuelson to Authorize City Project 13-10,New Brighton Exchange (NBE) Phase 2 Import Soil Project (Borrow Source—Highway 96/US 10) and authorize the Director of Public Works to perform the following tasks related to this project: 1. Enter into a contract with Shafer Contracting to import, place and compact up to 100,000 cubic yards of import material. Shafer will not charge the City for work related to filling the NBE site. In addition: a. Shafer will pay for and install all necessary erosion control items required by the RCWD. b. Shafer will pay for any related regulatory permitting costs associated with this project. 2. Authorize Barr Engineering to perform environmental testing on the soil material to be imported into the NBE. Based on the work scheduled, the estimated cost to complete this task is $16,000. 3. Enter into a professional services agreement with American Engineering Testing, Inc. (AET) for geotechnical and field screening services of the imported soil material in an amount not to exceed $23,635. 5 Ayes,0 Nays-Motion Carried 3.Consideration of 3. Consideration of Plan Approval and Authorize Staff to Advertise for Bids for City Plan Approval and Project 13-2C, 2013 Mill & Overlay. Report No. 13-084. Authorize Staff to Advertise for Bids for City Project 13-2C, Councilmember Jacobsen requested this item be pulled from the Consent Agenda to receive additional 2013 Mill&Overlay. Report No. 13-084. information from Staff