CCP 10-14-2014 - Laserfiche WebLink

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• These hours are shorter than our normal rink hours. When the rink is open, it would be open to the general public. • The neighborhood center is already booked on December 24 and December 31. We cannot change those reservations. Inquiries /Comments: • Mr. Kvaal stated he would be willing to handle the volunteers and set up schedules with the Coach and school administration. It was noted that all volunteers need to go through a background check (about 1 week prior to their start). All volunteers would also need to have a pre- season 1 Y2 hour meeting of City policies and procedures before starting. • The City will look at the insurance and how that works with Mr. Kvaal's group if he is coordinating the volunteers on behalf of the City. • If a teenager is volunteering will we have an adult with them, supervising? The general public will see this rink as being operated by the City (as other rinks are), so we would need to make sure the volunteers have training. All volunteers would either need to attend the training or watch the video of the training. • Mr. Kvaal stated he has 5 parent volunteers within a few blocks of him. • Typically the City hires about 3 or 4 people per rink. Possibly a couple of subs. That would reduce the number of background checks and training. • Would it be possible to get a schedule and commitment of those willing to work for a 3 month period? Mr. Kvaal stated he could. • How do we determine success? Would like to answer that if it will be done in the future. Do we keep track of visitors? Director Breuer stated we do keep track of the attendance every hour, but recommended that attendance not be the only determination of success. • Another success measure could be if the volunteers worked well. • Maybe another success measure would be to receive comments (pros and cons) from the rink users. • What aspect of this will the City be responsible for; i.e. flooding, maintenance, plowing, hours of operation? • Mr. Kvaal stated he did list hours on his proposal. Kids have commitments later in the evening. He recommended 3:30 — 7:00 p.m. Edgewood gets out at 2:30 pm and Irondale at 2:05 pm. We could make it earlier and end earlier so lights are not needed so long. Weekends are Noon — 5pm — no lights needed. Other rinks are open Noon — 8:30 pm. • Staffing is one of the big expenses for keeping the rinks open. If there is a way to use volunteers for that role, that is significant cost - saving. • Estimated cost to run the lights is about $700. Lights are generally on from about 4:30 — 8:30 p.m. at the rinks. • Lights could be put on a timer, but if there are no skaters, it is nice NOT to turn them on if we do not have to. • An option is to put benches out and not have the volunteers for the warming house. Then we do not have to worry about keys and volunteers. Maybe the first year it is done during daylight hours so volunteers would not be needed. • If staff did everything needed to open this rink, it would cost about $10,500. Staffing costs are about $4,000. If Mr. Kvaal had volunteers, the