2015.07.28 CC Minutes - Laserfiche WebLink

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July 28, 2015 Page 5 of 7 City Manager Lotter indicated Community Assets and Development Director Sclilicliting would be presenting this item to the Council. Community Assets and Development Director Schlichting reported Public Works has used separate Jetter and Vacuum units since 1980. While this has some advantages at times, there are more disadvantages to having two units. There are two large trucks to maintain and budget for. We typically use a seasonal worker along with a full time person to jet or vacuum sewers. This entails many tunes driving two large trucks out to the site, which requires two full time workers with CDL licenses to drive those trucks. We would free up one full time worker for other duties with the combination unit. In 2012 Public Works purchased the Ringomatic vacuum unit and mounted it onto an older 1998 Ford truck chassis. By using the old chassis, we were able to build and purchase the vacuum unit at a savings of $60,000. After using this machine for 3 years we have found it not to be as good or powerful as we had hoped This is an important machine we need to keep the sewers clean and also is used on almost every water main break we have now. Cleaning sewers would be more efficient if we were be able to vacuum debris right away from the manhole we are working in, instead of going back and getting another truck. Safety will increase having only one truck in the intersection versus two large trucks. This combination unit would be set up for hydro excavation, which is excavation around utilities using a water jet and high vacuum to remove material safely without damage to existing utilities. It was noted staff tested 3 different combination units and Aquatech was the preferred choice by staff for performance, and it also was the least expensive. Staff recommended the Council enter into an agreement with Flexible Pipe Tool Company to purchase the Aquatech Combination JetterNacuum Truck. Councilmember Bauman asked for staff to discuss the longevity of this vehicle. Community Assets and Development Director Schlichting, discussed the trade in value of the current pieces of equipment and noted how the City was shifting its model to manage more work in-house. He explained that currently, the City was spending $5,000 to contract out work for every water main break. He believed it would benefit the City in the long nun to purchase a combination piece of equipment versus two pieces of equipment in the firture. Councilmember Bauman wanted to be assured that the City would not be facing the same issues with the new equipment that the City faced in the past. She did not want the City spending money just because it was there. Councilmember Jacobsen asked if this piece of equipment had a life expectancy based on number of years or number of hours. Community Assets and Development Director Schlichting believed that the equipment was rated based on years of service. Councilmember Burg appreciated that staff's recommendation would eliminate the need to purchase another piece of equipment. Councilmember Strub applauded staff for their efforts. He found staffs recommendation to be a creative and wise approach in addressing the City's public works' needs. Mayor Jacobsen appreciated the reallocation of existing City resources from staff s recommendation. Councilmember Jacobsen inquired if the unit came with a warranty. Community Assets and Development Director Schlichting reported he did not have the warranty information in front of him but would provide it to the Council in a Friday Memo. Councilmember Burg appreciated the efficiencies the City would gain through the new piece of equipment. She questioned if the new piece of equipment could be leased, as was done with the City's bobcats. Community Assets and Development Director Schlichting did not believe this was an option for the VacExtreme as the City would want to retain this piece of equipment. Motion by Councilmember Burg, seconded by Councilmember Strub to Authorize entering into an agreement with Flexible Pipe Tool Company to order a new 2015 Aquatech Combination Jetter / Vacuum, for the replacement of a 2005 Sreco Jetter and a 2012 Ringomatic VacExtreme. 5 Ayes, 0 hays -Motion Carried 4. Consider Replacement of 2005 John Deere 310 Tractor Backhoe with 2015 Case 580SN Tractor Backhoe. 4. Consider Replacement of 2005 John Deere 310 Tractor Backhoe with 2015 Case 580SN Tractor Backhoe.