2017.06.13 CC Minutes - Laserfiche WebLink

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June 13, 2017 Page 4 of 6 S Ayes, p Mays - Motion Carried Public Hearing None. Council Business 1. Consider Bids and Award Contract for the Replacement of the Eagles Nest Indoor Playground. Motion by Councilmember Strub, seconded by Councilmember Bauman to approve Commercial Recreation Specialists proposal for the replacement of the Eagles Nest Indoor Playground. City Manager Lotter indicated Acting Parks and Recreation Director Hicks would be presenting this item to the Council. Acting Parks and Recreation Director Hicks explained the Eagles Nest Indoor Playground Replacement was a competitively bid project that followed the Best Value Procurement process. Proposals were opened on April 24, 2017. Four companies submitted two proposals each, for a total of eight proposals. He reported a Best Value Procurement process, which is an alternate to a traditional low bid, was used to determine the recommended replacement structure. This process has predetermined requirements and a scoring process that determines the best proposal. After receiving the proposals on April 24, staff verified the predetermined requirements of each proposal had been met. The vendors of the prequalified proposals presented each proposal to PREC. PREC commissioners, Council Liaison and three staff members scored each proposal on design criteria. The scores were averaged and weighted. The result of the scoring process showed Commercial Recreation Specialists received the highest score for their proposal. Acting Parks and Recreation Director Hicks stated due to the limited installations of the recommended playground equipment, Council requested additional information and research be performed on the equipment, Cheer Amusement and the vendor Commercial Recreation Specialists. Research was provided at the June 6 work session that included playground safety standards, similar applications of Cheer equipment, warranty, durability, installation, sample equipment and project timeline. Acting Parks and Recreation Director Hicks reported the Eagles Nest Indoor Playground was identified to be replaced in 2013 in the Non -Fleet Capital. The current structure was constructed in 2003 with a 10 -year life expectancy. The Eagles Nest Indoor Playground has become a destination for many individuals and groups. In addition to hosting approximately 1,000 Birthday parties and groups each year nearly 50,000 individual youth admissions are sold annually with revenues of $4,195,270 since 2004. Because safety is a concern to visitors of the Community Center and the Eagles Nest, the sprinkler system will be upgraded during the replacement process. This includes increasing the density of the system in the Eagles Nest as well as reviewing sprinkler head placement to ensure coverage in all areas of the playground. These improvements will be funded from the General Fund and not from the Capital Asset Replacement Fund the playground replacement has been budgeted for. This upgrade will take place the demolition of the current structure and the new construction. Acting Parks and Recreation Director Hicks explained a second safety consideration that is being researched is the potential to add emergency ventilation into the play area. The purpose of this ventilation is to remove smoke and other air pollutants from the area in the event of a fire. The total cost for this safety consideration has not been fully determined at this point. A potential source of funding for this would be the contingency funding of $48,970 that is being held in Public Hearing Council Business 1. Consider Bids and Award Contract for the Replacement of the Eagles Nest Indoor Playground.