2017.01.17 Planning - Laserfiche WebLink

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work Plan the following work scope is a starting point for discussions with the City. it forms the basis for a detailed budget estimate to complete the comprehensive plan update. task 1 - organize the effort the initial task involves the start-up efforts for the comprehensive plan update process. this task will include orienting the project team to the project objectives, issues, and opportunities as well as provide an understanding and expectation for key project communications and a plan for community engagement. the hkGi team’s project management approach ensures efficient and coordinated processes from beginning to end, starting with this task. key sub-tasks include the following: TASK 1.1 Conduct Staff Kick-off meeting: the hkGi team will facilitate a 4-6 hour workshop with key City staff in new brighton to officially kick-off the project. the following items will be part of the kick-off event: »issues and opportunities discussion with key city staff »review and establishment of detailed project schedule and milestones »brainstorming and staff input into the community engagement process and plan »review and establishment of communication process for information gathering and coordination/communication with relevant advisory boards and commissions and the City Council. »Gathering of relevant background studies, reports, policies, ordinances, mapping data, and other relevant data sets. »tour of the community focusing on areas of change but also demonstrations of community successes. Task 1.2 Collect GIS and CAD based mapping and data sets from all relevant sources (GIS, Public Works, Parks, Planning, Public Safety, and Administration.) Task 1.3 Assemble Project Base Maps: this will include basic parcel data, roadway network, planning and zoning, park system, trail network, infrastructure systems, neighborhood districts (if any), tax increment or redevelopment district boundaries, and natural resource information. We will prepare a set of base maps that will be used over the course of the project. Task 1.4 Prepare Community Engagement Plan: We will prepare a detailed community engagement matrix that identifies key stakeholder groups and the purpose, methods, and format of engagement during each phase of stakeholder engagement during the project. this plan will provide a detailed schedule and will be maintained and adjusted as needed over the course of the project. summary of community input will be appended to the engagement plan over the course of the project. the engagement plan will serve as documentation of the engagement process and will be included as an appendix to the plan. Understanding + aPProaCh Comprehensive plan proposal15