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I I I Council Meeting Minutes March 22, 1988 In response to Brandt's conCern, it was determined that the Com- prehensive Plan should be thoroughly reviewed at a workshop to whi ch council, staff, all members of the boards and commi ssi ons, and anyone else who is interested (i.e., community organizations) had been invited to see the relationships between the chapters. Egan briefly reviewed the staff report concerning the establish- ment of a Deputy Registrar in New Brighton. Gunderman asked if we could physically handla 30,000 transactions annually; Egan responded there may be ten heavy days per month, but that ;s something we'll have to plan as we get into the pro- gram; the plan is that the Bureau would be housed in City Hall for the first three years and, after that time, there may be another facility in the area we may wish to US!. Egan continued that, in order to get 30,000 (which is a number used for the third year of business), we would have to do something to attract customers from other license bureaus. In response to Larson's question, Egan indicated staff believes it can handle the additional traffic; if we get that big and t~at popular, we may want to consider another location, and stre~sed the need to keep overhead as low as possible while trying the con- cept, which is why the program would begin in-house. Williams stated, following review could determine whether or not to the program. of a 12-month report, council continue, modify, or eliminate Egan indicated the complete report to council standard for where are we going, with some when we get to the end of the year, we can set the benchmarks for the future years. in April will show a specific targets so, do an evaluation and Gunderman asked what the ramifications would be if it doesn't work; Egan stated she could not imagine it not working, it matters how we 11 it wi 11 work. In response to Gunderman's question about negatives, Egan stated it would be hard and not very glamorous work. but it is worth a try; if we decide not to continue the service, we would have to be willing to terminate those employees attached to the service. With regard to the proposed budget, Gunderman asked about funds for marketing; Egan stated marketing would Ge a part of the pro- gram that would be brought to council in April; the proposed bud- get is for the third year of operation and there will be a point where we break even; marketing would be one aspect of the start-up costs. Motion by Gunderman, seconded by Larson, to DIRECT STAFF TO REfiNE THE MOTOR VEHICLE REGISTRAR STUDY AND RETURN TO COUNCIL FOR ACTION ON APRIL 26. 1988. 4 Ayes - 0 Nayes, Motion Carried Page 5 Motor Vehicle Deputy Registrar (L icense Bureau) Report 88-91