PRECA 07-13-1994 - Laserfiche WebLink

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Page Three N Advisory Reorganization ~' Recommended Changes E. Attendance Attendance is deemed to be of utmost importance with each municipal committee.. Therefore; specific provisions shall be developed whereby a member will be removed from the committee if absent from regularly scheduled committee meetings four (4) times in a single calendar year or three (3) consecutive meetings. The procedural approach will provide that the staff liaison will contact the member after missing two consecutive or non-consecutive meetings. The city manager will be responsible for notifying the member when this removal procedure is necessary and shall inform the Council when taking such action. In the interest of recognizing unintentional absences or unavoidable conflicts, it is intended that some flexibility be incorporated into the attendance provision. Attendance requirements shall not include excused absences caused by the following: • Short term temporary illness which makes the member incapable of attending the committee meeting • Business purposes (maximum one excused absence) • Death within the immediate family (immediate family is defined as mother, father, spouse, child, sibling, grandparents, in-laws, uncles, aunts, nieces, nephews). The Council reserves the right to reconsider a forced resignation of any member under these provisions after giving due thought to the circumstances involved. F. New Member: Orientation The staff and council liaisons shall be responsible for orienting new committee members. This orientation session shall occur before the new member's fast committee meeting. This first session shall provide the new member with the direct attention of the staff liaison, council member liaison, and committee chair. New members shall be provided a written history of the group's purpose and past minutes sufficiently so that the new member has a full and complete understanding as to the committee's responsibilities and processes, including how the committee functions within the municipal organization. Furthermore, committees shall be integrated into the annual municipal planning and._retreat process. Committee input regarding municipal projects, issues, and procedures shall be requested several months preceding the annual councilldepartment head retreat in order to be incorporated within the annual planning effort. G. Committee Staffing Staff teams shall be assigned to committees having broad jurisdiction such as the proposed Public Policy and Public Safety Committees. One staff person shall be responsible to ensure that meetings aze scheduled and information packets aze sent in sufficient time for members to become familiar with meeting agenda issues and recommended actions. H. Organizational Transition Period The City Council shall consider the transitional desires of any member whose committee is being eliminated as a result of this reorganizational effort to be considered for other committees of their choice. The City Council obviously cannot assure that such appointments shall be made because of limited committee sizes..