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I I I Council Meeting Minutes July 22, 1986 Council Business, continued Motion by Benke, seconded by Brandt, to WAIVE THE READING, HOLD THE SECOND READING, AND ADOPT AN ORDINANCE AMENDING CHAPTER 21 OF THE NEW BRIGHTON CITY CODE and a motion to WAIVE THE READING AND ADOPT A RESOLUTION APPROVING AND AUTHORIZING PUBLICATION OF A SUMMARY OF ORDINANCE IN LIEU OF THE ENTIRE TEXT THEREOF. 4 Ayes - 0 Nayes, Motion Carried Benke briefly reviewed a Centennial meeting he attended and indicated the need to develop an overall framework of the organ- ization. Council discussed the advantages and disadvantages of setting up either a commission or a non-profit organization, the hiring of a someone to chair the commission/organization, and impacts and liabilities of monies donated to the city or to an organiza- ation. Sinda stated the results of Berger's survey of other communities who have had a centennial celebration indicate the person who administers the commission/organization should be someone who knows the community, how to work with volunteers separate from regular staff. Sinda felt it would be wise to hire someone (part-time for $10,000 per year) almost immediately to gear up for next year, plus it would cost the community about $20,000 to do it right; and noted that other communities "geared up" two years in advance of their centennial. Berger noted St. Louis Park's volunteer suggested linking the centennial into an existing event, and to avoid year-long activi- ties which creates "burn ouL" To avoid "burn out," Benke suggested adding the centennial theme to already existing events (ie. Squash Festival, Stockyard Days). In response to Williams's question, Benke stated he would like centennial events to begin the first of January 1987. In trying to focus on the best organizational vehicle, Schmidt inquired about the utilization of a traditional commission versus a non-profit organization for the centennial and the tax qualifi- cations associated therewith; LeFevere advised there are problems with hybrid organizations (council controlled) versus a completely independent organization, one of which is liability. LeFevere also stated there may be reasons why council might want to have a board act in an advisory capacity, with the city having ultimate control. The charge of the organization should be determined before it is formed (what kinds of duties, responsibilities, and and power they might have). Page Fifteen Centennial