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<br />Counei 1 f4i nutes <br />January 22, 1985 <br /> <br />I <br /> <br />Poston stated that the Board had discussed some special proj- <br />ects they might undertake: (1) developing an approved vendor <br />list (vendors having undergone some scrutiny and then approved/ <br />certified by the City) then purchasing 90%-95% of goods from <br />those vendors, and (2) possibility of advertising our bulk <br />purchases and perhaps buying goods for a year (paper, pens, etc.) <br /> <br />Benke commented on the consequences of adopting this policy: <br />(1) when council goes through the budget process, it must remem- <br />ber that the dollar limits are higher therefore it must include <br />more detail, (2) as the intent of the policy is to document the <br />authorization process, the manager (through the Finance Depart- <br />ment) will be monitoring who is spending dollars and department <br />heads will be directly accountable for their department. <br /> <br />Benke further stated that we should continue working with the <br />Finance Director and the Financial Policy Advisory Board on <br />these proposed projects and have them come back to counci 1 wi th <br />recOlllllendations. <br /> <br />I <br /> <br />After a brief discussion, council concurred that the following <br />should be added to the purchasing procedure, following the state- <br />ment that large projects should be advertised in the official <br />newspaper: <br /> <br />"and other large projects may be advertised in other <br />publications as appropriate" <br /> <br />Poston stated that this whole purchasing process will enhance <br />the reporting, the ability to review decisions, and monitor <br />performance. With the computer on line, some capabilities will <br />be even further enhanced. <br /> <br />Benke stated that the policy leaves the department heads leeway <br />for discretion. <br /> <br />Motion by Schllli dt, seconded by Harcus, to HAVE PURCHASE PRO- <br />CEDURE REVISED PER TONIGHT'S DISCUSSION AND PRESENTED AGAIN <br />TO COUNCIL ON THE CONSENT AGENDA FOR THE FEBRUARY 12, 1985, <br />COUNCIL MEETING. <br /> <br />5 Ayes - 0 Nayes, Motion Carried <br /> <br />I <br /> <br />Sinda had nothing further to add to the staff report con- <br />cerning the City of New Brighton's participation in the <br />Joint Comparable Worth study. <br /> <br />Motion by Blomquist, seconded by Janecek, to WAIVE THE <br />READING AND ADOPT A RESOLUTION AUTHORIZING PARTICIPATION IN <br />THE CONTROL DATA BUSINESS ADVISORS, INC. JOINT COMPARABLE <br />WORTH STUDY and to AUTHORIZE A BUDGET CHANGE TO ENABLE THE <br />CITY OF NEVi BRIGHTON TO BE A PARTICIPANT IN THE CONTROL DATA <br />BUSINESS ADVISORS, INC. JOINT COMPARABLE WORTH STUDY. <br /> <br />5 Ayes - 0 Nayes, Motion Carried <br /> <br />Page Five <br /> <br />Comparable Worth <br />Report 85-27 <br />Resolution 85-11 <br />